Hawk Wings » very pretty flowcharts http://www.hawkwings.net Tips and add-ons to make Apple Mail / Mail.app even better Wed, 14 Jul 2010 07:45:00 +0000 en hourly 1 http://wordpress.org/?v=3.0 Mail.app/iCal/kGTD/DEVONthink Pro to get things done http://www.hawkwings.net/2006/07/31/mailappicalkgtddevonthink-pro-to-get-things-done/ http://www.hawkwings.net/2006/07/31/mailappicalkgtddevonthink-pro-to-get-things-done/#comments Mon, 31 Jul 2006 13:44:00 +0000 Tim Gaden http://www.hawkwings.net/2006/07/31/mailappicalkgtddevonthink-pro-to-get-things-done/ paperstackEarl Moore at Meandering Passage posts a description and flow chart of how he gets things done using Mail.app, iCal, kGTD and DEVONthink Pro .

The schema highlights the role of Mail.app as the collection bucket for 75-85% of the things he needs to do.

From Mail.app the sorting starts:

This is where my electronic communications are initially collected. If I receive something and I can do immediately, I do it from within Mail and then export the completed email task into my DEVONthink Pro archive (@File).

If it’s a project or has a future due-date I send the item to Kinkless GTD (kGTD) where a task is created with all the email body as part of the task description. From that point I handle it in kGTD. If something is only a Reference Item or a Maybe Someday Item I send it to DEVONthink Pro to file.

Mail Act-on and Quicksilver are used to speed up the sorting / filing / sifting.

I always enjoy reading about the structures other people use to get things done. It keeps me open and flexible in my own system and helps me to grasp more clearly what’s right for me in GTD and what’s not.

Test your own system .

[Thanks, Scott]

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