While EagleFiler is a powerful, fully-featured information manager, it offers more flexible tagging and annotation options than other apps. Also, although it uses a Core Data SQL database to track your files, it stores them in an “open format” library or Finder folder, just like iPhoto or iTunes. This will not only please open format advocates, but allows other apps to access the data easily and makes backups much more efficient.

The interface has the much admired three-pane Mail-like look (just like Yojimbo and SOHO Notes):

It provides numerous ways for importing or capturing the information you want to store. A system-wide capture key (F1 by default) allows you snag info (EagleFiler handles emails from all the major email clients, web pages, PDFs, word processing files, iChat logs, audio files and more – see the full list ) without interrupting your workflow, although files can also be dragged to the Dock icon, interface or dedicated “Drop Pad”.

Integration with Growl is a nice touch, providing notification of successful capture without the need to switch apps and check.

Mail can’t (yet) be imported directly from IMAP accounts, but has to be moved to a local folder first. Michael says that he hopes to overcome this limitation in later releases.

To make up for that, MailTags users will be delighted to hear that EagleFiler will import its tags along with the emails. Nifty!

It also provides flexible ways of organising your data. Hierarchical folders and labels allow “folder-lovers” every opportunity to indulge; it even supports multiple libraries for the ultimate in data separation.

“Archivers” will value the ability to find things in one huge folder through the app’s Search function which supports Boolean or phrase searches.

Tag support is something that Yojimbo and SOHO Notes don’t provide. In EagleFiler you can tag each items with as many tags as you want.

A tag pane allows you to add, customise and add color to your tags.

You can also set a character or symbol for each tag, which shows up in the app’s main viewer.

Tags are also displayed in the folder list on the left, so that it is easy quickly to find all the items with a particular tag.

Further options for labelling, naming and tagging are provided by an Inspector window.

You can enter tags in a field obscured in the screenshot by the drop-down menu for the labels (which are Finder labels and can be edited in Finder’s Preferences pane).

People who feel constricted by Yojimbo’s lack of support for hierarchical folders or restricted meta-data options will love the flexibility EagleFiler offers without the need to switch to SOHO Notes’ OpenBase database engine.

EagleFiler’s preferences are minimal and mainly control the look of the interface.

You can also customise the capture key here.

EagleFiler also pitches itself as an archiver for Mail.app and other email clients.

Michael suggests:

Most e-mail programs are designed for communicating with your mail server and letting you read and write messages—not for storing all your old mail. By cleaning out your mail program’s database, you can remove some clutter from its mailbox list and speed it up. But cleaning it out doesn’t have to mean lots of time wasted trying to predict which messages you might need in the future. Disk space is plentiful—just archive all your old mail into EagleFiler. Later, you’ll be able to find what you need with a quick search. Meanwhile, the archived messages will no longer be slowing down Spotlight searches of your files and current messages.

I was very impressed. It is more flexible than Yojimbo. Its open format makes it more attractive than SOHO Notes. EagleFiler doesn’t have the full range of extra features — syncing, blogging support, full-screen option, alarms, etc — that SOHO Notes provides. That’s a pleasing lack of feature bloat for me. YMMV.

EagleFiler is shareware (USD 40) and a 30 day free demo is available from Michael’s web site .productivity, archiving, pim, yojimbo, soho notes, personal information manager, tagging, open format, michael tsaiSimilar Posts:

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First, he takes a peek under the hood, considers its underlying SQLite database and how the app fits into the current debate over open formats.

Secondly, he concludes that the things Yojimbo does well -

it’s pretty damn simple to use, lets you tag and encrypt items, and lets you find things pretty fast (as well as arbitrarily slicing and dicing your data in views of your own choosing).

- are exactly the kinds of things that Mail.app coupled with an IMAP account was born to do. “Why use another wheel?” he asks.

Hawk Wings has posted about people consciously using Mail.app as a Personal Information Manager before, but Rui takes the idea one step further.

As the ponders the various ways of getting his information into Mail.app, he covers Quicksilver actions, reading your RSS/Atom feeds as email, tagging and more.

An excellent read.IMAP, mail.app, apple mail, information manager, productivity, yojimbo, open format, tips

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Tim Bray, Director of Web Technologies at Sun Microsystems, made a contribution that drew some attention. He is going to switch to Linux.

Rui Carmo at Tao of Mac also has some interesting things to say. He argues that Open Format is the real issue here, not open-sourced apps.

Still, he can’t help wondering if,

… Mail.app (for one) wouldn’t be considerably better than it currently is if its core bits had half the exposure that WebKit has, or if iChat would have had a chance to evolve to become the standards-uncompliant mess that it is if it were based off Gaim or, better still, the odd-named application that replaced Gnomemeeting.

I have a feeling that they would at least be more interoperable with other stuff, which entails having the decency of supporting IMAP IDLE and SIP/H.323 properly – and hopefully causing considerably less pain to their users.

Making Mail.app more open to developers was one of the key desires that emerged from the “Talking Mail.app” interviews with John Gruber, Merlin Mann, Scott Morrison, drunkenbatman, Leander Kahney, Brent Simmons, et al.

Of course, wishing don’t make it so, but it’s still fun to wonder.

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Mark Pilgrim announced that he was switching from OS X to Ubuntu, citing the ever-advancing proprietary creep in Apple as the main reason for his switch. Apple “just doesn’t get it” when it comes to open file formats.

Uproar. Not least because of Pilgrim’s reputation as a long-standing Mac guru.

John Gruber responded to the post, arguing that “Apple gets it / Apple doesn’t get it” is too crude a view:

The question isn’t “Does Apple get it?”, but “Does Apple get it enough?” …. [W]hile it is easy to find ways to complain that Apple is not open enough — under-documented and undocumented security updates and system revisions, under-documented and undocumented file formats — it would be hard to argue with the premise that Apple today is more open than it has ever been before. (Exhibit A: the Web Kit project.)

But there are things that could be better, should be better, but aren’t, and it’s hard to ascribe these policies to anything other than management that is, at best, indifferent to issues related to openness.

Interesting as this all is (and there is a lot more of it—you should read the posts on both sites), I am posting this because it turns out that Mail.app played a crucial role in Pilgrim’s decision to switch.

In his response to John’s response, Mark writes that Mail 2.0 finally forced his decision to switch:

And then came Tiger, and Mail.app 2.0. In Mac OS X 10.4, Apple deliberately changed Mail.app to use their proprietary .emlx data format, apparently to work around the limitations of Spotlight. Mail.app 2.0 helpfully auto-converted all my wonderful mbox files into Apple’s shitty undocumented format. I’m now in the process of undoing the damage….

This was really the last straw for me. I was already feeling vaguely dissatisfied with Apple; now I feel actively betrayed. By the time I even realized what had happened (a year after buying OS X 10.4), it was too late. Now I’m forced to migrate all my mail yet again from yet another proprietary format, and the best documentation I’ve found so far is on LiveJournal. Jesus H. Christ, somebody deserves to be fired for that.

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