While EagleFiler is a powerful, fully-featured information manager, it offers more flexible tagging and annotation options than other apps. Also, although it uses a Core Data SQL database to track your files, it stores them in an “open format” library or Finder folder, just like iPhoto or iTunes. This will not only please open format advocates, but allows other apps to access the data easily and makes backups much more efficient.

The interface has the much admired three-pane Mail-like look (just like Yojimbo and SOHO Notes):

It provides numerous ways for importing or capturing the information you want to store. A system-wide capture key (F1 by default) allows you snag info (EagleFiler handles emails from all the major email clients, web pages, PDFs, word processing files, iChat logs, audio files and more – see the full list ) without interrupting your workflow, although files can also be dragged to the Dock icon, interface or dedicated “Drop Pad”.

Integration with Growl is a nice touch, providing notification of successful capture without the need to switch apps and check.

Mail can’t (yet) be imported directly from IMAP accounts, but has to be moved to a local folder first. Michael says that he hopes to overcome this limitation in later releases.

To make up for that, MailTags users will be delighted to hear that EagleFiler will import its tags along with the emails. Nifty!

It also provides flexible ways of organising your data. Hierarchical folders and labels allow “folder-lovers” every opportunity to indulge; it even supports multiple libraries for the ultimate in data separation.

“Archivers” will value the ability to find things in one huge folder through the app’s Search function which supports Boolean or phrase searches.

Tag support is something that Yojimbo and SOHO Notes don’t provide. In EagleFiler you can tag each items with as many tags as you want.

A tag pane allows you to add, customise and add color to your tags.

You can also set a character or symbol for each tag, which shows up in the app’s main viewer.

Tags are also displayed in the folder list on the left, so that it is easy quickly to find all the items with a particular tag.

Further options for labelling, naming and tagging are provided by an Inspector window.

You can enter tags in a field obscured in the screenshot by the drop-down menu for the labels (which are Finder labels and can be edited in Finder’s Preferences pane).

People who feel constricted by Yojimbo’s lack of support for hierarchical folders or restricted meta-data options will love the flexibility EagleFiler offers without the need to switch to SOHO Notes’ OpenBase database engine.

EagleFiler’s preferences are minimal and mainly control the look of the interface.

You can also customise the capture key here.

EagleFiler also pitches itself as an archiver for Mail.app and other email clients.

Michael suggests:

Most e-mail programs are designed for communicating with your mail server and letting you read and write messages—not for storing all your old mail. By cleaning out your mail program’s database, you can remove some clutter from its mailbox list and speed it up. But cleaning it out doesn’t have to mean lots of time wasted trying to predict which messages you might need in the future. Disk space is plentiful—just archive all your old mail into EagleFiler. Later, you’ll be able to find what you need with a quick search. Meanwhile, the archived messages will no longer be slowing down Spotlight searches of your files and current messages.

I was very impressed. It is more flexible than Yojimbo. Its open format makes it more attractive than SOHO Notes. EagleFiler doesn’t have the full range of extra features — syncing, blogging support, full-screen option, alarms, etc — that SOHO Notes provides. That’s a pleasing lack of feature bloat for me. YMMV.

EagleFiler is shareware (USD 40) and a 30 day free demo is available from Michael’s web site .productivity, archiving, pim, yojimbo, soho notes, personal information manager, tagging, open format, michael tsaiSimilar Posts:

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He’s also the publisher of ATPM , a Mac e-zine that’s now in its 12th year.

His main Mac is a Dual 2 GHz G5 with 2.5 GB of RAM and two 20″ Dell 2005FPWs. He says, “I will eventually switch to the 20″ iMac Core Duo that I’m using for testing, but there are some development tools that I haven’t gotten switched over to Intel yet, and I’ll probably wait until DiskWarrior can handle the new partition format.”

HW: How long have you been using Apple Mail? What other clients have you used (and why did you stop)?

MT: I used Emailer 1 and 2 for several years and really liked it, however, database corruption problems prompted me to switch to Outlook Express 4 for a time. Then Mailsmith came out, and I’ve been using it as my main client pretty much ever since. I subscribe to a ton of mailing lists, and I’ve long used a separate client to handle the mailing list mail. For a while that was Eudora, but around the Jaguar timeframe I switched to Apple Mail because, unlike Eudora, it doesn’t store the message data in mangled form.

HW: What plugins and extensions do you use to make your email experience better?

MT: SpamSieve, of course. And I use an AppleScript that lets me reply to Apple Mail messages from within Mailsmith.

HW: What do you like about Apple Mail?

MT: The interface is pretty clean, although I don’t like the new toolbar buttons. I like that it’s well threaded and that you can open multiple viewer windows. I like that the rules are stored in a property list file, as this makes it much easier for me to troubleshoot SpamSieve setup problems–plus, it makes me feel like I could “export” the rules, if I needed to. My favorite detail is the way, when you add a condition to a rule, it fills in the text box based on the appropriate property of the currently selected message.

HW: What do you dislike about Apple Mail?

MT: I don’t like the message editor, especially the way it handles quote bars and encourages top-posting. The rules conditions and actions have some odd limitations compared to other clients. In Tiger, it got a lot slower, content searching now requires Spotlight, and the script menu was removed. The AppleScript interface is somewhat unreliable, and it changes in incompatible ways from version to version. Clicking on the mailbox list doesn’t give it keyboard focus. Whenever Mail has trouble connecting to the mail server, it displays a generic modal dialog asking for my account password, even though the password isn’t the problem.

HW: If you could tell the Apple Mail development team one thing, what would it be?

MT: Please add a real plug-in API that tools like SpamSieve can use to modify the interface and filtering.

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You can read other interviews with developers and Mac identities talking about their Mail.app experiences by following this tag cloud link.Michael Tsai, Talking Mail.app, SpamSieve, likes, dislikes, mail.app, apple mail, Michael Tsai
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