Posts Tagged ‘mailtags’

MailTags for Leopard: Public Beta

Tuesday, October 30th, 2007

mailtagsMailTags, the prince of Mail.app plugins, is now available in a Leopard-friendly public beta.

Scott outlines in a post on his web site how MailTags retains its productivity edge for Leopard Mail users. Although Leopard Mail includes notes and to-dos, MailTags still does it better. Its notes are smarter, its to-dos more flexible and its project features unmatched.

For example, tagging emails and RSS feeds with the same MailTags project makes it possible to see both sorts of data in one hit in Mail’s search window.

A list of Leopard Mail’s abilities without and with MailTags makes the advantages clear:

Mailtagsandleopard

The beta has been hassle-free for me since upgrading to Leopard last Friday. Now in its fifth version, most of the kinks have been ironed out by Scott’s squad of beta-test commandos. MailTags to-dos don’t work for the moment, neither does the option to “view the originating message”. But they will.

Download and enjoy.

It’s all good for me, but heed Scott’s warning nonetheless: “We strongly recommend you maintain backups of your mail data or avoid using MailTags in critical situations.”

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Two more apps offer MailTags integration

Thursday, April 26th, 2007

MailtagsMailTags , the prince of Mail.app plugins, is becoming so wide-spread that it is now a force to reckon with for other developers as well.

Recent updates to two other apps offer better ways to integrate MailTags data.

The latest version of up-and-coming “Getting Things Done” app iGTD imports MailTags tags along with emails when you use the app’s F5 hotkey.

DockStar 2.0.2 (Hawk Wings Review) resolves an issue in showing mail counts for smart mailboxes based on MailTags. Now, you can make a “@followup” smart mailbox based on your keywords and set Dockstar to show the total number of messages in this mailbox as a separate badge on the Mail icon.

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MailTags 2.0 Public Beta 10: Even smarter IMAP tag handling

Monday, April 16th, 2007

MailTagsScott Morrison has released a new public beta of his IMAP-savvy MailTags 2.0 plugin.

Public Beta 10 introduces the ability to turn off the automatic saving of tags to IMAP servers and to manage it manually. It also fixes numerous bugs, especially issues related to smart mailboxes and “to do”-related criteria.

Since tagging IMAP messages can create extra bandwidth usage, there is now an option in MailTags’ Preferences to switch off the autmoatic saving of tags to the IMAP server. This preference is on by default. Turning it off means that tags are only saved to the local cache files. You save bandwidth, but the tags are naturally not available to other computers.

For added fine-tuning, you can choose not to save tags on messages over a certain size:

Mtpb10Imaptags

When a message has tags that are only saved to the local cache, an extra button “Save To IMAP” appears at the bottom of the tags panel.

Mtpb10 Imaptags PaneClicking this button will immediately save the locally cached data to the IMAP server. A similar option appears in the MailTags menu and in Mail’s Contextual menu. Or you can just highlight the message and press ⌃⌘S.

Given Scott’s trademark attention to detail and completeness, a new criterion has been added for smart mailbox configuration: “IMAP Tags are/are not saved to server”.

A new icon in the MailTags column quickly indicates which messages have tags saved to the IMAP server or not. The messages with the orange tag icon have tags saved locally only:

Mtpb10 Imaptags Viewer

Lastly, as extra insurance, tags not saved to the IMAP server are retained during mailbox rebuilds.

The latest public beta also contains a bucketful of bugfixes. The interface has been firmed up, HUD windows are better positioned, and customised MailTags columns behave better in the Mail Viewer.

Smart Mailboxes based on To Do items, especially on completed items, are smarter and will now work as expected, although you may need to reindex your tags using the new “Reindex Tags” option in the Preferences).

To dos now display using the user’s internationalization (or internationalisation) settings. Huzzah!

MailTags and iCal now mutually update deleted to dos and events more consistently.

Rules management has also been further improved. Two potential crashes when applying or editing rules have bene corrected, and rules are more efficiently applied.

Users with Dovecot IMAP servers will be glad to hear that MailTags no longer overwrites its X-Keywords headers when rebuilding mailboxes.

MailTags’ SpotLight importer has been updated to take account of new to do counts, completion status and IMAP save status.

This long list only picks the best bits out of a much longer changelog on the MailTags web site.

You can read more about MailTags 2.0 and download the new public beta from Scott’s web site , where you will also find a forum for any questions.

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MailTags 2.0 Public Beta 9: Better and better

Tuesday, March 20th, 2007

MailTagsScott Morrison has released another public beta of the undisputed prince of Mail.app plugins.

How do you make the best plugin better? By making it even more reliable, slicker and easier on the eye.

Scott has polished the interface. You will see substantial tweaks to the to-do pop-up. Alarms have been added for to-dos and events (message with or without audio alert), a nice calendar makes picking the due date for to-dos easier and the tab key now does what it is supposed to:

Mt 2pb 9todopane

A long-standing issue with the possible double download of messages in some situations has been fixed. And .Mac accounts now authenticate properly.

Memory leaks have been plugged, leaving Mail “more stable, snappier and less memory-hungry over time”.

You won’t believe how fast Mail now opens large mailboxes.

Mailtags Pb9paneAnd the main MailTags pane continues to see improvements. The old “Due Date” section gets a name change to “Deadline” in order to avoid confusion with iCal items.

Parts of the pane are more compactly designed and the Notes section collapses more elegantly.

Behind the scenes, a “Reindex Tags” button has been added to the About/Register Tab of the MailTags Preferences.

This performs a Spotlight import of tags if smart mailboxes are not working properly.

The expiry date for Public Beta 9 has been extended to 15 April 2007, when Scott expects that the final version will be out.

Not bad, eh?

This long list only picks the best bits out of a much longer changelog on the MailTags web site.

You can read more about MailTags 2.0 and download the new public beta from Scott’s web site , where you will also find a forum for any questions.

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Actiontastic gets MailTags integration, goes Open Source

Sunday, March 18th, 2007

ActiontasticActiontastic, one of the nicest Desktop GTD apps for Mac users, has gone open source, soon after gaining support for MailTags.

Jon Crosby announced the shift to a free, open source future for Actiontastic in a post on his blog a few days ago:

Opening up this project for community participation is the best possible thing that I can think of doing for its future. Great things are on the horizon for that sweet intersection of the web and the desktop. I would rather discuss them openly and collaborate with other like-minded people than hide any of the details just to make another $29 shareware sale.

Three weeks earlier, he explained how to integrate MailTags with Actiontastic via iCal with Actiontastic’s @inbox calendar. Nifty.

Is the move to open source a good thing? It’s the usual trade-off between free software offering the user community a chance to contribute on the one hand and, on the other, a possible loss of focus and forward movement.

The announcement of Eudora’s move to open source last year made some people nervous about its future for similar reasons.

Hopefully, both apps will continue to thrive.

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Getting Things Done with Mail and iCal

Monday, March 5th, 2007

TodolistDutch software developer Johannes Verelst has written up his system for Getting Things Done (Dave Allen’s task management philosophy) with Mail.app and iCal.

(If you are mystified about endless references to “Getting Things Done” (or GTD), Merlin Mann’s 43 Folders is still the best way to lift the fog. See his recent “Getting Things Done: Recap for ‘07″ post for a list of red-hot how-tos and tutorials on boiling GTD down to something workable for you, or jump right into his “Getting started with GTD.” )

Johannes’ way of using Mail.app to get things done is not like my own Mail.app GTD system which makes it all the more interesting and useful to read. There is always something to learn from people who do things differently.

I make an effort to keep everything in Mail, which then acts as my “Bucket”, processing hub and also my to-do list. Less swapping from app to app helps me to focus on getting the tasks done.

Johannes likes to dump stuff out to iCal. He uses calendars to separate out his projects and contexts. A clever combination of Mail Act-on, Quicksilver and applescript helps him to create an all-encompassing system.

I use MailTags to set iCal to-dos, but only so iCal’s alarm will shoot a reminder back into my inbox about something that needs to get done. MailTags’ keywords for @Action, @Waiting and @Defer and its project tags give me enough power and control to manage a confusion of Real Life, blogging, freelancing and family tasks efficiently.

While Mail remains for me what Johannes calls a “Cockpit”, he uses DoBeDo as his cockpit, managing his to-dos through the widget’s interface.

His GTD toolbox list at the end of the post shows that his system is up and running for less than USD 70 (and most of that is for the software to sync his Palm T|X). It pays for itself in a week at the outside.

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MailTags 2.0 Public Beta 7: Speed, stability

Wednesday, February 7th, 2007

Mailtags 2The latest public beta of MailTags 2.0 has been released.

It’s unlikely but possible that some Apple Mail users don’t know what MailTags is. It’s a plugin for Mail.app that brings powerful tagging and management to your email, smarter integration with iCal and forms the cornerstone of Getting Things Done with Apple Mail.

Improvements over the previous public beta are most visible in speed, stability and a tweaked interface.

Tagging and opening large mailboxes are both now markedly quicker. Scott has optimized that way rules are applied, postponing IMAP updates to end of rule application.

Mailtags20pb7PaneStability is also improved. Messages are no longer sometimes deleted when tags are rapidly applied to a large number of messages and the number of temporary duplicates has been reduced. In addition, MailTags now more reliably deletes iCal events attached to the message when clearing all tags via the MailTags pane or menu.

Tabbing through the to-do and event pop-up windows no longer crashes Mail on occasions.

In the kind of nice touch that belongs to an app nearing its final polish, the MailTags tag icon no longer appears printed messages.

In the main MailTags pane, the same polish is noticeable.

The widgets and buttons have been redrawn to match better the overall look and feel of Mac OS X. An Action button on each to-do or events gives quick access to editing/viewing/deleting options.

The pop-up windows have also been reworked a little. Copy and Paste functions now work in the text fields, which also accept non-English characters.

The pp-up windows look good and are easy to work with:

Mailtags20pb7Event

Some niggling problems remain. MailTags and PGP signatures don’t agree with each other. And some beta-testers find that MailTags will sometimes make .Mac accounts reject the account’s password (although a restart fixes that) and sporadic crashes sometimes occur when printing.

Overall, MailTags 2.0 now looks and feels like a plugin that is almost ready to be released in final form.

The prince of Mail.app plugins hovers on the verge of even greater greatness.

You can read more about MailTags 2.0 and download the new public beta from Scott’s web site , where you will also find a forum for any questions.

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