Hawk Wings reader Nic Plum has written an AppleScript that helps MailTags and Evernote play nicely together.

The script sends a selected email to your Evernote Inbox as a note, importing any MailTags keywords as Evernote tags in the process.

As a result he works with one set of tags across Mail.app and Evernote, and doesn’t have to double-handle nearly as much.

He has made the script available on sourceforge, and welcomes comments and feedback.

The download includes a comprehensive guide on how to install and use the script.

Mail.app users who don’t use MailTags can still import emails into Evernote and get a productivity boost by tagging them with an AppleScript described in an earlier Hawk Wings post.

mail.app, applescript, evernote, productivity, apple mail, mailtags

Scott Morrison of Indev Software (producers of the MailTags and Mail Act-on plugins) has released a souped-up version of the miniMail plugin, which he recently acquired from Olive Toast Software.

miniMail 2.0 retains all the goodness of the original–the ability to minimize Mail.app’s interface like you can in iTunes–but adds more features and flexibility.

The minimised interface is elegant and efficient, as you would expect from the developer of MailTags:

It is also fully integrated with Mail Act-on, allowing you to use the same keystrokes to file messages away quickly.

The plugin’s Preference pane offers options to control which mailboxes it monitors, text size inside the minimized interface itself and how it should expand again when double-clicked (to the mail mail.app window or a single message window):

The Preference pane also controls miniMail 2.0′s new feature–multiple mini viewers.

You can now open a Message Viewer for a number of individual mailboxes and minimize them to keep track of new messages in particular accounts or even RSS feeds.

Here I am monitoring my work email in one miniMail window, my Hawk Wings email in another (one canny doctoral student sends his emails to both!) and the network status RSS feed of my ISP:

Very handy for keeping focus on important things whilst filtering out the rest.

miniMail is shareware (USD 12.95) and is available from Indev’s web site . Registered users of MailTags and Mail Act-on qualify for a USD 4 discount.mail.app, apple mail, mailtags, mail act-on, minimail, plugins, productivity

As MailTags forges it way towards an official Version 2.2, Scott Morrison has released the fourth public beta of the plugin.

In addition to a bunch of the usual improvements and bug-fixes (improving the reliability of the Spotlight Importer, tweaking some Preference options and settings, a nice resizable keyword token field which now displays all your tags), this latest release addresses a quirk with the way Gmail implements IMAP. In order to prevent problems, it now saves tags only to the local cache of Gmail accounts in Mail.app.

MailTags looks more polished, as Scott makes it into the most “native” plugin going around. It almost seems built-in to the app, rather than an added extra.

The pop-up dialogs for to-dos and events created on a Leopard Mail Note are now a fetching dark brown colour, which blends in nicely with the yellow lined-paper of the Note itself:

I missed the third public beta, being at the beach, so haven’t yet had a chance to note a change in the way MailTags is constructed.

Some elements are now split off as optional “extras” — plug-ins for the plug-in, so to speak — which promises a more efficient, more flexible, more user-customisable future.

It also provides a easy invitation for third-party developers to create specific MailTags plug-ins for their apps (OmniFocus, Yojimbo, Things, iGTD?).

Its iCal integration features are now a separate “extra” and a new feature, the Quick Message Colour Picker is another. It lets you colour-code the selected email with a single mouse click. A new Extras Preference Tab in the MailTags Pane controls their behaviour.

For example, in the Message Colour extra preferences, you can chose your preferred swatch colours and decide whether or not to delete the message colour when all MailTags info is deleted from an email.

If you don’t want an option to colour emails on the fly, you can just disable the extra in the Preferences:

Another small but useful feature in the new beta is the welcome return of the red icon to mark a tag that hasn’t been uploaded to the IMAP server yet. Mail users on dial-up connections at the beach (and probably elsewhere) will be pleased to see this back.

You can read more about MailTags for Leopard and download the newest, fourth public beta from Scott’s web site , where you will also find a forum for any questions, bug reports or comments. mail.app, apple mail, imap, tagging, productivity, mailtags, public beta, ical, applescript, events

After complaining that the IT Department has more important things to do than upgrade our Zimbra installation, I am forced to eat my words.

It was updated this morning, and the new features (see Zimbra’s press release ) are just as sweet as they promised to be (Thanks, Mark. You IT guys are the cat’s pajamas.)

I no longer have to dive into Firefox to use its web interface, and it does feel blisteringly fast in Safari 3.0.

Dialling up the Zimbra 5.0 web interface in Safari on the iPhone now automatically launches its “mobile” interface. It looks good:

It lets you select emails by folder, via Zimbra’s saved searches or by tag. In a nice touch for MailTags users, you can set a Zimbra filter which will pick up a particular plain-text MailTags tag in the x-mailtags header and label it with a corresponding Zimbra tag.

The only downside I can find is no auto-completion of email addresses, which is a pain if you need to compose a new email or forward an existing one.

The calendar on the iPhone is even better than the built-in one.

It respects the colour choices of each calendar so that it is easier at a glance to see if the event is home-related (blue) or work-related (green). In iPhone’s default calendar everything is steely-blue. Stylish but not as informative.

No auto-completion puts iPhone’s mail client ahead for email, but Zimbra’s calendar is now my first port of call for seeing what’s coming up next.

[Hawk Wings readers who are unfamiliar with Zimbra's power, reliability and general open-source goodness can read about it on Zimbra's Product Page .] zimbra, mail.app, apple mail, mailtags, iphone, safari, firefox, productivity

Apple may have taken away iCal’s Information Pane in Leopard, but that doesn’t mean you are forced to use the new pop-up Edit pane.

There are lots of other quicker options (Quicksilver, MailTags, Event Maker if you are still using Tiger).

Leopard users can now add Do-It to the list.

This stand-alone app offers a “quick entry” interface for the creation of iCal events.

Fire it up with a few keystrokes in Quicksilver or have it ready to click in the Dock, and it quickly provides you with an interface that is tab-friendly and easy to navigate:

The disk image includes Tiger- and Leopard-specific builds.

Do-It is freeware and available in the Automator section of Apple’s Downloads web site.ical, productivity, quick entry, quicksilver, mailtags, event maker, events, the much lamented ical info pane RIP

In the past few days, my macOSXHints RSS feed has churned out an astonished number of interesting tips for iCal, Address Book and Mail.app.

Not all of them are equally useful or productivity-boosting, but all of them are interesting, if only because there are sometimes better ways to get these things done.

1. Use Quickview for Mail.app attachments

One tip explains that highlighting an attachment in a Mail message and pressing the spacebar opens Quickview.

Not much more useful than using the Quickview button next to the “Save” button under the headers perhaps, but in the comments, another poster points out that pressing ⌘-Y when viewing a message opens all the message’s attachments in a single Quickview window, with arrows to move from one to the next.

2. Adding notes and to-dos to individual emails

Another post details a way to add notes to an individual email using Leopard Mail’s to-do feature. This is a “hack” for Leopard Mail’s inability to attach notes to individual emails.

I hardly need to tell regular Hawk Wings readers that there is a more excellent way .

3. Apply filters to Address Book contact pictures

This was news to me. If you click the “swirly cube” button next to the camera button in Address Book’s contact image editor, you are rewarded with 35 different filters that you can apply to the picture.

In effect, this brings Photobooth (my kids’ favourite Mac app) to all your Address Book contacts. There is a lot of fun to be had here, especially with the photos of contacts that you don’t much care for.

4. Use Drag ‘n’ Drop to replace icons in an item’s Inspector pane

From time to time I like to chance the icon of my Mail.app. After all there are more than 450 options and changing the icon under Tiger was easy.

Now it is even easier. A macOSXHints tip explains how to change an icon not by opening two Inspectors and cutting and pasting between the icon field in each, but simply by dragging and dropping an icon into the icon field of the target app’s Inspector. That’s much quicker.

5. Unlearn words you learnt by mistake

Mac OS X’s spell checker is a wonderful thing, surpassed only by Spell Checker X, now in the process of private Leopard-friendly beta testing and soon to reappear.

But is is possible to learn a word too quickly, a tipster on macOSXHints points out , adding a misspelt word to your dictionary which the spell checker will never again pick up. Now unlearning it is as simple as right-clicking (or “Command-clicking” in the old language) on the offending word and selecting “Unlearn Spelling” from the contextual menu.mail.app, apple mail, address book, tips, macosxhints, icons, spell checking, contacts, mailtags, notes, to-dos, productivity

Rory Bowman is taking to Leopard Mail with a passion. He has written up some pointers on “Getting Things Done” (GTD) with Mail’s new notes and to-do features.

He presents a sample screenshot using a note to list things that need to be done, talks about using Leopard Mail’s RSS feature to speed up the time you spend reading the web and what smart mailboxes are good for.

Unfortunately, my notes don’t sync to my iPhone as he suggests.

It’s not really a systematic attempt to implement GTD in Leopard Mail, but it is an interesting summary of the productivity-boosting features in Leopard Mail.

Myself, I am reluctant to incorporate the new features of Leopard Mail into a tweaked workflow for getting things done.

To tell the truth, I am bit underwhelmed by the notes and to-do features, the to-dos especially. Remember the Keynote at which Steve Jobs explained in an excited voice how he “lives in Mail”? Ah-a, I thought, that means we are now going to see something really special.

But in fact the implementation of to-dos is really crude. They are there, but the flexibility to display them sensibly (hide completed, show to-dos for upcoming week, show only a particular calendar, etc, etc) is missing. Perhaps that’s why he lives in Mail; the features are too underdone to help him get his work done and live outside Mail for a while!

The old way which uses only technology already available in Tiger is good enough for me.

I am waiting for Leopard MailTags to get its to-do and event creation features back.

How about you? Has Leopard Mail changed your productivity or workflow for the better, or do you (like me) still use it as if it were Tiger Mail, just a bit more shiny? getting things done, GTD, leopard mail, apple mail, notes, to-dos, mailtags, mail.app, productiivity