As MailTags forges it way towards an official Version 2.2, Scott Morrison has released the fourth public beta of the plugin.

In addition to a bunch of the usual improvements and bug-fixes (improving the reliability of the Spotlight Importer, tweaking some Preference options and settings, a nice resizable keyword token field which now displays all your tags), this latest release addresses a quirk with the way Gmail implements IMAP. In order to prevent problems, it now saves tags only to the local cache of Gmail accounts in Mail.app.

MailTags looks more polished, as Scott makes it into the most “native” plugin going around. It almost seems built-in to the app, rather than an added extra.

The pop-up dialogs for to-dos and events created on a Leopard Mail Note are now a fetching dark brown colour, which blends in nicely with the yellow lined-paper of the Note itself:

I missed the third public beta, being at the beach, so haven’t yet had a chance to note a change in the way MailTags is constructed.

Some elements are now split off as optional “extras” — plug-ins for the plug-in, so to speak — which promises a more efficient, more flexible, more user-customisable future.

It also provides a easy invitation for third-party developers to create specific MailTags plug-ins for their apps (OmniFocus, Yojimbo, Things, iGTD?).

Its iCal integration features are now a separate “extra” and a new feature, the Quick Message Colour Picker is another. It lets you colour-code the selected email with a single mouse click. A new Extras Preference Tab in the MailTags Pane controls their behaviour.

For example, in the Message Colour extra preferences, you can chose your preferred swatch colours and decide whether or not to delete the message colour when all MailTags info is deleted from an email.

If you don’t want an option to colour emails on the fly, you can just disable the extra in the Preferences:

Another small but useful feature in the new beta is the welcome return of the red icon to mark a tag that hasn’t been uploaded to the IMAP server yet. Mail users on dial-up connections at the beach (and probably elsewhere) will be pleased to see this back.

You can read more about MailTags for Leopard and download the newest, fourth public beta from Scott’s web site , where you will also find a forum for any questions, bug reports or comments.

Related posts

• New MailTags Beta: Multiple to-dos and events
• MailTags for Leopard: New Public Beta
• MailTags 2.0 Public Beta 9: Better and better
• MailTags 2.0 Public Beta 7: Speed, stability
• MailTags 2.0 Public Beta 5: Attachment bug fixed

Hmmm…. Late to the party on this one, but still worth posting.

Derek Punsalan has posted a comprehensive guide to getting Gmail’s new IMAP service, Apple Mail and the iPhone’s Mail.app working together in perfect harmony.

He explains how to mail the special folders in Mail.app (Sent, Draft, Trash) to the correct ones in your Gmail account, and then how to match them in the Gmail account on your iPhone.

He also provides a summary of several clever tips that were left in the 212 comments to the post, including how to use Gmail without all the Gmail folder hierarchy, and how Mail.app flags and Gmail stars are the same thing.

Curiously, he doesn’t mention a tip for email hoarders. If you like to keep everything, select Gmail’s all mail folder and under Mail.app’s Mailbox > Use this mailbox for… menu option, select Trash.

Then your delete key becomes a quick archive shortcut.

Of course, there are many reasons why this might be a bad idea — See an earlier Hawk Wings post on Why the delete key is your best friend.

[Via just about everyone]

Related posts

• Mail.app, Gmail domain hosting, pine
• IMAP, POP, Gmail and the future of email
• Gmail, mail.app and IMAP, Part II
• Folder Action applescript for archiving files on Gmail
• Five tutorials on using Mail.app

If you ever stop blogging for a bit due to an insane period in your Real Life, you will notice that eventually collections of interesting things begin to pile up in your inbox.

Over the last little while, three helpful on-line tutorials have appeared which offer Mail.app users extra tips on smart mailboxes, spam protection and setting up IMAP accounts.

Merlin Mann at 43Folders has written up some good tips on smart mailboxes , how to make them and how to use them to make yourself more productive. He includes screenshots of some useful smart mailbox setups which are ripe for copying or for sparking off your own thinking about how smart mailboxes could make your life easier.

Macinstruct writer Matthew Cone explains how Mail.app users can better protect themselves from spam by outlining the main methods for catching spam, how Apple Mail’s “latent semantic analysis” spam filter works and how to make the best use of it. Finally, the explains how to set up SpamSieve for those who need extra Bayesian protection.

Dan Rubin has discovered that “a surprisingly large number of people don’t know all the steps involved in properly configuring an IMAP account in Apple’s Mail.app.” He plugs the gap with a “mini-tutorial” on get it right, including Mail.app’s mysterious ” Use this mailbox for…” option which trips a lot of people up.

Related posts

• Two tips to manage your email better
• To bounce or not to bounce; that is the question (again)
• PowerMail: A better mail app than Apple’s own?
• Fastmail vs. Gmail
• Entourage classy but just too slooooow

Michael Rothwell has written the code of his IMAP-IDLE plugin from the ground up to produce version 1.06 of his IMAP-IDLE which brings the “push mail” function to Mail.app.

When the plugin is installed, your IMAP server tells Mail.app when new mail arrives rather than Mail needing to poll the server repeatedly without finding anything new. This is obviously faster, more efficient and smarter.

The new version also features a new icon and and the beginnings of a Preference Pane:

I asked Michael what exactly had prompted the rewrite and he told me, “I switched to an OO design from the c-style switch-statement design. So the code is cleaner, and it works better.”

At which point I quickly realised I am too stupid to understand what actually happened, but that whatever it was, it’s good.

Michael also suggests on his web site that Leopard Mail is rumoured to have the IDLE feature built-in. That’s bad news for the IMAP-IDLE plugin, but good news for everyone else.

You can get IMAP-IDLE 1.06, which is freeware, from Michael’s web site .

Related posts

• Webmailer: Easily set webmail services as your default mailer
• Using Gmail with an IMAP account
• Two great Mail.app tips
• Three new online tutorials for Mail.app users
• The virtues of IMAP

The writer of academhack has republished a series of five tutorials on how to get the best out of Mail.app.

He is an academic, and writes chiefly with professors and their students in mind. Still, the tips, ideas and workflows that he demonstrates will be useful to everyone.

He covers the absolute basics in the first tutorial. A second one covers things like weening yourself off webmail and why IMAP is better.

How to get students to use email properly makes up the third and the fourth deals with important things like sorting email and keeping the inbox clean.

The last one covers keyboard shortcuts and contains a nice screencast on using Mail Act-on to sort emails quickly:

Hardcore Mail.app productivity nuts will not find much here that they didn’t know before. But looking over how someone else deals with their email always prompts me to think again about how I do it and often leads me to develop a better way.

And not everyone is hardcore. I get regular emails from remote acquaintences, friends of my wife’s hairdresser, people who stumble across Hawk Wings on the net and others who want to know all about how to use Mail better. Now I have somewhere to send them. That’s a big productivity boost for me, and maybe for you too.

In any case, academics who write about using Mail.app are pretty thin on the ground. That sort of thing ought to be encouraged.

Related posts

• Getting Things Done in Apple Mail
• Using Mail.app as a Yojimbo substitute
• Six tricks to get your email organised
• Script to archive mail.app messages by month
• Quickies: A Sunday brunch of Mail.app links

Florian Beer has posted two tips which stop Mail.app syncing Exchange’s public folders.

One of them has been covered on Hawk Wings before, but the other one brings the list of possible work-arounds to four:

1. Reorganise your Exchange folder tree. Create a new top-level subfolder and set an IMAP path to match.
2. Tweak the settings in Windows Active Directory . If you have administrator rights, you can switch the syncing off at Exchange’s end.
3. Perl it out of your life . Lars Eggert has written a Perl script which allows some control over which folders (if any) are synced.
4. Lock the local cache. Florian’s second tip explains how to lock your local cache folders so that Exchange can’t sync with them.

Caveat Lector — I have absolutely no experience with Microsoft Exchange Server and no interest in acquiring some.

Related posts

• Leopard Mail’s elegant exchange folder solution
• IMAP gateway to Gmail for Mail.app
• Entourage classy but just too slooooow
• Using Gmail with an IMAP account
• Two great Mail.app tips