I’m sorry for the lapse in taste, but I can’t help myself.

This morning at 6.05 am, Hawk Wings served its 5 millionth page to the world.

At least, that’s the total Mint has cranked up since I installed it in July 2006:

So, 3,425 page impressions a day on average, every day for four years. Thanks to everyone who has dropped by, especially to those loyal readers who kept me in their RSS feeds despite repeated long periods of inactivity.

Teary-eyed, as I stand before this milestone, I am grateful to several luminaries in the blogosphere who encouraged me to continue throughout the long stretch when the numbers were not so promising. *sniff*

Thanks too to the aggregators who picked up my posts. Sweet!

Blogging; it’s cheaper than therapy.

P.S. Obviously, this is small beer in the global scheme of things, but it is _my_ beer ;-)

Hawk Wings reader Himanshu Shukla emails to share two applescripts he has written which integrate the online to-do manangement service Toodledo with Apple Mail and the prince of productivity plugins, MailTags .

His first script simply pipes a selected email from mail.app into your online Toodledo account, where it will wait for you to tag it, give it a context and a project or folder.

The second, more complicated script uses MailTags to tag and add other information to the task before you send it off.

When this script is run, it open up a copy of the email, ready to forward to Toodledo and offers you the chance to map fields from the message’s MailTags pane onto categories that Toodledo understands:

Keywords in Mailtags = Context in Toodledo
Project in Mailtags = Folder in Toodledo
Due-date in Mailtags = Due-date in Toodledo

Priorities:

Very Low (Mailtags) = “-1. Negative” (Toodledo)
Low (Mailtags) = “0. Low” (Toodledo)
Normal (Mailtags) = “1. Medium” (Toodledo)
High (Mailtags) = “2. High” (Toodledo)
Urgent (Mailtags) = “3. Top” (Toodledo)

Clever! You can tag and process the task without leaving Mail’s interface.

Of course, it’s even more clever to trigger the script with a keyboard shortcut, either in Quicksilver or Fastscripts or MailTags’ sister app, Mail Act-on:

You can get the scripts from Himanshu’s web site where they are freeware.

Combined with Toodledo’s own iPhone app or the Action Lists iPhone app , which is a dedicated GTD system using Toodledo as its backend, you can recreate a robust workflow for Getting Things Done that goes with you on the road.gtd, getting things done, applescript, scripts, mail.app, apple mail, plugins, toodledo

MacWorld seems to be heaving with articles of interest to Mail.app users today.

Kelly Turner kicks things off with a confession about her bulging inbox, its 35,000 emails and the level of self-deception involved in telling herself that her system was working:

…I often lost track of messages that still needed to be dealt with. As new messages arrived and older ones disappeared from my screen, I seldom thought to scroll down to see what was still unread. And although I’d developed elaborate coping mechanisms (using colors and flags and searches to identify messages) simply having an ocean of e-mail in front of me made the process of answering and checking e-mail seem like a Herculean task.

This forms a nice segue to the first part of Joe Kissel’s three-part “email renovation” series. He begins with a series of tips on reducing the amount of traffic that comes into your inbox in the first place—dealing with spam, all those hilarious joke-a-minute emails that your friends and family insist on circulating, learning what belongs in Mail.app and what belongs in iChat and more.

Part Two is on “Meet your new filing system”. I’ll be amazed if it doesn’t mention Mail Act-on and MailTags , the two premier organisational plugins for Mail.app.

If you can’t wait for Joe’s next installment you can browse through past posts of mine (one, two, three) on getting things done with Mail Act-on and MailTags. Or read them now and see how much better Joe’s tips are when he posts them!

Joe also takes the chance to put up some links to articles he wrote in February 2007 on “clearing away the clutter” in your inbox. Anything by Joe is worth the time spent reading it. These are no exception.

Finally, Joe has written a piece on coming to grips with notes and to-dos in Leopard Mail. He offers some smart tips on moving your calenders and to-dos to an IMAP account. However, be sure to read the comments as well and see what problems people are having with getting iCal to behave.mail.app, apple mail, productivity, ical, getting things done, gtd, inbox zero, email, life balance

EasyTask 2.0 has been released, bringing a range of new features and bugfixes to this “mid-range” Getting Thing Done (GTD) app.

Hawk Wings has posted on EasyTask Manager before.

The changelog for the new version seems promising:

•    New 3-panel Preview. View and edit tasks faster.
•    Tasks can have system wide alarms (Leopard only).
•    Quick add system wide hot-key allows to add new tasks from any application (option+apple+right arrow key).
•    Improved Online Sync (fix various bugs with some tasks not syncing).
•    Automatic realtime sync with iCal / Calendar store in Leopard so tasks are visible in Apple Mail and emails can be converted to tasks. (Leopard only. Tiger syncs with iCal but users need to click Sync button).
•    Added option to sync using Projects instead of Contexts as Calendars (Leopard only).
•    New Outline look.
•    Fix problem with Online Sync and firewalls.

But what caught my eye was the claim on the developer’s web site that it can “Sync with the iPhone”.

This turns out to be only half-true (if that). It doesn’t sync with the iPhone at all. What happens is that app syncs up to an online interface accessible through an iPhone.

It’s not a beautiful interface, but will get the job done. However, when you mark a task as completed on the iPhone you are greeted with the screen on the right:

Hmmmm…. This is not the key to a seamless GTD workflow.

If you are looking for a solid GTD workflow that involves an iPhone, Remember the Milk remains a much better solution (although the launch of the 3G iPhone promises lots of new apps, like OmniFocus for the iPhone ).

(UPDATE: According to TUAW Remember the Milk has just won the 2008 Apple Design Award for best iPhone web app.)

With its much more polished iPhone interface (pictured), Dashboard widget , Quicksilver action and whatnot , it’s the best iPhone solution currently around.

The Republic of Geektopia (see all its RTM posts ) and David Chartier have both written fine posts on how they Get Things Done with Remember the Milk and its tools which I won’t repeat here.

I should point out, that in order to use the iPhone interface, you need to puchase a “pro” subscription (USD 25 a year) to Remember The Milk.

See too Bruce McKenzie’s fine post on Getting Things Done using an iPhone.

I’m torn about EasyTask Manager. On the one hand, it presents a fine mid-priced (USD 19.99), mid-featured GTD framework.

On the other, with Things and OmniFocus and others powering ahead, it’s simply falling too far behind the pack. Harsh but, I think, fair.

Check it out for yourself from the developer’s web site . Remember the Milk, RTM, Getting Things Done, GTD, Quicksilver, widget, productivity, not apple mail, not mail.app, iCal

Aral Balkan has written a clever applescript that makes it possible for mail.app to reply to multiple emails.

By default you can’t do this. If you select multiple emails in the Mail Viewer, the Reply and Reply All buttons in the Toolbar grey out.

Aral’s script, based on a previous example posted on macOSXHints.com, saves time and effort by giving you the power to respond to a bunch of emails about a similar problem in one hit; especially useful if you have been on an extended break at the beach and have returned to an inbox heaving with emails.

Copy the text of Aral’s script , paste it into Script Editor, compile it and save it somewhere clever like ~/Library/Scripts/ Applications/Mail so that it is always at the top of the AppleScript menu when Mail is the active app.

Then select all the emails you received about new cutting edge “Getting Things Done” (GTD) apps that knock every other previous GTD app into a cocked hat, or how frustrating it is that the background of emails in Mail.app can’t be changed or whatever, and run the script.

Mail produces a new message addressed to you with all the senders of the original emails in the BCC field:

Promise to check out all the new GTD apps right away, hit send and suddenly your inbox is fifteen emails smaller.

For extra-speedy multiple replies, you could bind the script to a Quicksilver trigger or use a utility like FastScripts to bind it to a keyboard shortcut of your choosing. mail.app, apple mail, replies, applescript, productivity, time-saving, GTD, tips,

Anxiety is a new and well-crafted “no frills” task mananger for Leopard that manages a list of your to-dos and syncs them with iCal and Mail.app.

Personally, I like the big, fully-featured approach to task management (OmniFocus, iGTD , etc), but not everyone needs all the bells and whistles.

If these big hitters are not for you, then Anxiety is well worth a look. As the developer says, “With a tiny desktop footprint and clean minimalist aesthetics, the application is simultaneously small, beautiful and effective”.

It presents a simple list of outstanding tasks, which can be displayed and hidden again by clicking on the app’s Menubar or Dock icon:

When it has focus, hitting Return brings up a pane to create a new task. Tabbing through you can quickly enter the task and assign it to the calendar of your choice. Once it is created in iCal, it is soon synced into Leopard Mail as well.

Double-clicking on a task in the list opens the to-do in Mail or opens the task’s Edit pane in iCal (you can set this in the app’s Preferences).

Checking the box on the left, completes the task, which turns a violent green and then disappears.

Anxiety’s Preferences allow you to determine whether it displays tasks by individual calendar or in a unified list, whether the icon is displayed in the Dock, Menubar or both, and various display options:

Anxiety is freeware (donations not refused) and is available – along with a comprehensive list of its many virtues – from the developer’s web site .

[Via digg ]task management, to-dos, ical, mail.app, apple mail, leopard mail, productivity, getting things done, GTD

OmniGroup are really pounding away at the public beta of OmniFocus. Every day, sometimes more than once a day, they push out a new build with tweaks, bugfixes and improvements.

Today, a new feature appeared that is worth a blog post.

The app now has a comprehensive system of alerts about tasks that due soon.

It offers the option to display these alerts in the Dock, where like Mail.app’s little red bubble, they serve as a constant reminder that fooling around on facebook all day will not result in Getting Things Done.

Right-clicking the Dock icon brings up a summary of the upcoming tasks, listed by context.

Alerts in the menubar provide another option for a visual prompt about outstanding tasks.

Here, a drop-down menu also lists the tasks by context. Clicking on one, opens OmniFocus at the appropriate place in the app’s Context View.

Other aspects are constantly being improved, in particular the Perspective options, which provide pre-sets for filtering your tasks in user-customisable ways.

For example, I can set a Perspective that shows me only tasks related to my day job that are due in the next three days. OmniFocus creates a button for that Perspective which I can then place in the app’s Toolbar for easy access.

Syncing with iCal is more trouble-free than it was two days ago and the Kinkless Importer is much more stable and reliable.

In other OmniFocus news, Ethan Schoonover writes in the comments on another post:

For what it’s worth, we at Omni are all very interested in getting OmniFocus content on the iPhone (The Omni Group is pretty much 99% iPhone users, so we have a dog in this fight). Rest well assured that as soon as we have options for doing this in a way that allows reasonable functionality, we’ll be on it.

Fingers crossed! getting things done, GTD, omnifocus, alerts, notifications, dock, menubar, ical, kinkless, productivity