I had an email from a Hawk Wings reader today, asking how to do something that I am surprised to discover I’ve not posted about on Hawk Wings before.

Mail.app offers an optional field in the Compose window for specifying a different Reply-to email address:

This is fine if you only need to do it now and again. But it’s a pain if you want to do this regularly, because you need to enter the email address each time you compose an email.

(Now former?) Mail Team Developer Cricket has created an applescript which will add a form of this header to every email by default. It also lets you add a default bcc: address (useful for quietly copying your emails to Gmail perhaps).

Running the script presents you with a list of options:

Select the Reply-to one and a dialog appears into which you can enter your desired Reply-to address:

Cricket provides another script to undo the change later on if you want to.

The scripts are freeware, unsupported by Apple and available from Cricket’s web site .

A poster on macOSXHints provides some Terminal commands to add a Reply-to or Bcc: email address if you prefer to do things that way.

[Thanks for the prompt, John!]mail.app, apple mail, tip, default reply-to address, Bcc, gmail, applescript, terminal

Murphy at Murphy Mac has created a few screencasts that walk viewers through the process of using an applescript Folder Action to email files quickly and painlessly to a predetermined email address.

He suggests that it could be used to configure a folder that shoots off any file dragged into it to someone you frequently send files to.

Another option is to configure a Folder Action so that any file dragged onto a particular folder is automatically send to your Gmail address for archiving.

Other possibilities are not hard to imagine — emailing photos to your Backpack account or whatever.

One screencast shows the Folder Action at work , as Murphy emails some iPhone graphics (very topical) to his Gmail account.

After the Folder Action is set up, all you have to do is drag the file over the enabled folder:

Enter a subject line when prompted, and whoosh!–Mail.app sends off the file–which arrives at Gmail, ready for archiving and storage:

A second screencast describes how to edit the applescript he provides so that this will work for you:

It’s a clever solution for people who are always emailing attachments to particular people or who are looking for a simple way to archive files online. mail.app, apple mail, gmail, finder, folder actions, applescript, archiving, storage, productivity, tips, google

Microsoft is recommending that that employers increase the size of Exchange mailboxes, as it moves to head off the increasing trend among workers to auto-forward their email to more expansive Gmail accounts.

Other new features in Exchange 2007 also take aim at Gmail’s search and mobile-access features.

Dan Warne at APC Magazine reports that,

IT departments have traditionally applied such restrictive limits to Exchange Server mailboxes -as low as 25MB per staff member – that users have become frustrated with repeated “your mailbox is full” errors.

Meanwhile, only senior execs have been granted access to work email from home, or via a Blackberry.

As a result, more and more users are auto-forwarding all their email to Gmail, where they have a 2.7GB mailbox capacity and can access it wherever they are – even via a mobile phone.

Microsoft hopes that larger mailboxes will stem the flood.

It will also offer a search feature 35 times faster than Exchange 2003 and plans to release a mobile-access app for Exchange, code-named “Crossbow”, which will offer remote searching of, and quick access to, Exchange mail.

Not everyone is a lucky as me. The IT Department where I work would rather carve their own hearts out with an Apple Remote than run Exchange. It also provides bottomless mailboxes.

If you are really interested in what the new Exchange 2007 will be like, or if your workplace forces you to use it, you can see some demos of the new features on Microsoft’s web site.

You can also look forward to Microsoft’s promise that,

Exchange Server 2007 was designed from the ground up to enable your IT department to deliver bold new communication capabilities – voice-controlled inboxes, Outlook-based voice mail – without sacrificing productivity or compromising budgets.

[Via APC Magazine ]not apple mail, exchange, microsoft, gmail, mailboxes, mobile access, searching, 2007

Webmailer is a System Preferences pane that offers a quick and easy way to set a variety of webmail clients as the default handler for composing new messages from mailto: links.

Gmail users already have options to achieve this, but this new utility makes the same feature available for users of a range of web-based services including .Mac, SquirrelMail, AOL, Hotmail, Horde, Roundcube and Yahoo!

After installing the preference pane, all you have to do is select webmailer as the default client and then select one of the preset webmail services:

The readme contains detailed instruction on how to create customised links for other webmail services.

The developer created Webmailer to ease a terrible affliction:

Ever click on a mailto: link, only to scream in frustration as Apple Mail opens yet again? The curse of the webmail user is that there is no way to get around this problem. That is, until now.

Webmailer comes in a Tiger and a Panther version due to the different ways in which default emailers are handed by the two systems.

Get the right one for you from the developer’s web site .

UPDATE: Works with Joyent too! See the comments.mail.app, apple mail, plugins, system preference, webmail, gmail, dotmac, .mac, yahoo, horde, squirrelmail, hotmail, email, mailto:

Benjamin Harley has updated his applescripted utility ABGMerge which offers true two-way syncing between Address Book and Gmail.

The latest release makes a number of significant improvements.

It has repackaged as an application, and features a ‘Safe Mode’ with the option to restore your Address Book to its initial contents.

User interaction has been streamlined and improved, and the app no longer leaves extraneous data in your Address Book (altough it still leaves “<myABGmerge>” in Gmail notes so you know which ones are synchronized to your Address Book).

It’s also faster: the basic synchronization algorithms are significantly refined.

Benjamin says,

It is still complicated, and probably not for people without some savvy. It doesn’t necessarily handle foreign addresses all that well. And it probably still has some bugs. But it is far more robust now than it was before – and it sure beets doing a one off import / export between the two applications. Address Book is such a good repository for address information, but if you don’t have .mac – Gmail may be the best bet to get at that information when you are at work or away.

You can get ABGMerge from Benjamin’s web site .address book, gmail, google, syncing, contacts, web 2.0, applescript

Gmail has launched a new feature which allows users to collect email from up to five external accounts.

This represents a substantial leap forward for the functionality of the service, making it more easy easier to use Gmail as a global email solution.

According to the Gmail announcement , the new “MailFetcher” feature, which is accessible from the Accounts tab of Gmail’s preferences, offers options to leave copies of the retrieved messages on the remote server, to use SSL when retrieving the mail, to apply a label automatically to the collected messages and to archive the incoming email.

Full instructions for using the new feature can be found on another Gmail web page.

Obviously, this will put an end to the various complicated forwarding work-arounds that have been necessary in the past. It makes Gmail a much more attractive option as a total replacement for the traditional desktop client.

There’s only one hitch:

This feature is currently only enabled for a limited number of users. We’re working on making it more available soon.

It hasn’t appeared in my preferences yet, but it might be there in yours.gmail, google, email, external accounts, polling, new, mailfetcher

A plugin for iPhoto exists that extends the range of email clients you can use to email photos from iPhoto, but nothing so far plugs that gap for webmail services.

Juan Leon stepped up to the challenge. He has produced an iPhoto plugin that uses Gmail to send photos.

After you install the package, you will find a new pane in iPhoto’s Export menu (File > Export in iPhoto 6, Share > Export in iPhoto 5):

The only possible pitfall here are the options for sizing the images. If the image you want to send is less than 800 pixels in width or height, the plugin enlarges it to that size. In that case, just select “Send original”.

Juan says that the plugin “is still a very early piece of software, probably has many bugs, and is rough around the edges”. I emailed a dozen photos of varying size and format tonight and it seems to work fine.

The resulting emails look good:

He welcomes constructive criticism at the email address you can find on his web page where you will also find the plugin, which is donationware.gmail, iphoto, email, photos, exporting, sharing, plugin, google