GTDGMail is a Firefox extension that provides an excellent “Getting Things Done” (GTD) framework for Gmail. It also adds advanced search abilities in Gmail, which are very welcome whether you are into GTD or not.
If it had existed when I was compiling a list of ten GTD apps for Mac users, it would have come in near the top of the list. It’s a very clever stretch of Gmail’s existing label and filter features.
GTDGmail is very easy to install. Simply navigate to the site, click on the install link and follow the prompts in Firefox. A quick relaunch, load Gmail and you are good to go.
The extension comes with “wizards” to install common labels for contexts, actions and projects. Detailed instructions make it easy to create your own additional ones.
Access to the GTD labels is provided at the top of each Gmail message:
The inbox helpfully displays those labels at the start of the message’s subject line (some of my labels are coloured by the Gmail Label Colors Greasemonkey script — I like visual clues):
Additional tweaks offer easy emailing of tasks and references to yourself.
One other feature of the extension will please Gmail users even if they are not interested in the GTD approach. The GTD search function allows you to construct complex searches in Gmail much faster than you can manually:
Once you needed to enter the string “label:freelance label:Hawk-Wings after:17/8/2006″ into Gmail’s search box. Now it is just a matter of a few mouse clicks.
GTDGmail is freeware and well-supported with documentation, tips and hints on the developer’s web site.
Tags: Email in general, extension, FireFox, getting things done, GMAIL, gtd, Productivity