Posts Tagged ‘apple mail tips’

Fixing Mail.app’s Undeleted Drafts Bug

Tuesday, November 17th, 2009

Bug 2Over at Rixstep , the blogger is in a fiesty mood. But in the midst of his claims about “a lot of buggy code in Mail.app” and how “Apple never respond with fixes”, he does raise a good point.

Snow Leopard, and Leopard before it, are not every good at deleting draft emails.

Its auto-save function leaves orphaned messages behind in its cache that are not registered in your Drafts folder (or on your IMAP server).

You can try this out for yourself.

DraftproblemshowsemptyFirst check your Drafts folder in Apple Mail and make sure that it looks empty.

Then open up your ~/Library/Mail folder, navigate to the Draft folder of your email account and open up the “Messages” folder. Although the folder shows iteslf empty in mail.app, in fact there are lots of auto-saved drafts in there!

Draftproblemundeletedemails

Now if you are security conscious, or your work has particularly strict data management policies, then this is clearly a bad thing.

DraftproblemrebuildOtherwise, it’s just an annoying thing. They don’t do any harm but, still, Mail.app should be smarter than that.

Fortunately, the solution recommended by Rixstep–”you’ll have to go to the command line regularly to remove the orphans”–is not the only option.

There is a much easier way.

To remove the ghosts all you have to do is highlight the Drafts folder in Mail’s list of mailboxes on the left, and then select the Rebuild option from the Mailbox menu.

Poof! They’re gone.

Well, they are gone for the moment. You will need to do this again and again if the bug troubles you. And that’s the annoying part.

To make sure that is worked for you, you can check back in the Drafts folder of your Mail folder.

Mine looks good:

Draftproblemgone

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How to email a file with Google Quick Search Box

Tuesday, November 10th, 2009

GoogleQSBiconSeveral readers have posted in the comments of an earlier post, asking how to email a file using Google’s Quick Search Box (QSB) utility.

It was much easier to know to do this in Quicksilver using a trigger.

In QSB it’s not as obvious, but it’s easy.

First you need to have QSB itself loaded and Martin Kühl’s Services plugin (see earlier Hawk Wings post).

Select the file that you want to email in Finder or on your Desktop or wherever.

Activate QSB. Type Command-G (⌘-G) to “get current selection”:

Emailfilewith Qsb1

Type “email” into the dialog:

Emailfilewith Qsb2

Hit the tab key to advance to the next screen:

Emailfilewith Qsb3

Hit the Enter key to select “Perform Service” and — violà — a new email appears the file attached:

Emailfilewith Qsb4

What could be simpler? QSB is not in Quicksilver’s league yet, but I have high hopes.

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Secrets Updated for Snow Leopard

Thursday, November 5th, 2009

System Preferencepane IconSecrets, a clever little System Preference Pane that makes tweaking “hidden” features of Mac OS X easy (see earlier Hawk Wings post for more), has been updated to 1.0.6 and is now compatible with Snow Leopard.

Secrets provides easy assess to many of Mac Os X’s settings that you can otherwise only change by messing around in Terminal with long command strings, which is not everyone’s cup of tea.

It includes tweaks for many Mac core and a wide range of third-party apps. The most popular tweaks across all the apps are listed separately as well.

Of course, here we are most interested in its options for Mail.app:

Secrets Mail Preferences

Secrets Mail Preferences

As you can see from the screenshot, Secrets allows you to

  • specify a default BCC email address
  • force Mail to display messages in plain text
  • set the Bundle compatibility and enable bundles
  • enable and disable the data detectors
  • switch the new (annoying) Snow Leopard behaviour of including names in copied email addresses on and off
  • set a sent mail sound
  • specify a minimum for HTML messages and a preferred text encoding
  • request read receipts
  • set the interval for refreshing Mail’s RSS feeds
  • Decide whether to display attachments inline or not.

And more.

Some people will think of it as a hack and might be wary. However it comes with the reassurance that Alcor, the developer also (once) behind Quicksilver, is its creator. That’s a strong pedigree.

Secrets is freeware and available from the Blacktree web site .

UPDATE: I read on TUAW that the Blacktree site is overloaded. Secrets is also available from the app’s page on code.google.com.

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Quickly add URLs to Apple Mail Signatures

Tuesday, October 27th, 2009

As everyone knows, it has long been possible to add a very fancy signature to your mail.app emails, using the excellent tutorial provided by Melvin Rivera.

It’s complicated, involving some digging around under the hood. It also requires a measure of HTML and CSS coding ability.

However, when the process is over the result is impressive (provided that you don’t hold a faith position on plain text in Internet communication):

Webarchive CSS signature

Now a poster on macOSXHints has discovered an easier way. It is possible to add hyperlinks to your signatures in Mail’s Preferences without the pain involved in the first option.

All you need to do is type text into the signature field, highlight it and press Command-K (⌘-K). Up pops a dialog into which you place the URL, and you’re done. In a minute you have a hyperlinked signature, not as polished as Melvin’s, but easier on the eye than a sig full of long URLs:

Quick Hyperlinked sig

Rob Griffiths comments that the tip didn’t work for him in 10.5, but it’s working fine for me in 10.6.1 (mail.app 4.1).

Of course, Command-K (⌘-K) also works in the body of any (rich text) email you are composing.

[Via macOSXHints ]

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Change Snow Leopard’s Mail Icon Back Again

Tuesday, October 27th, 2009

Mail Icon Default 120pxEventually, having changed Snow Leopard Mail’s icon to something you like, you might want to change it back to the default image—perhaps you’re tired of the new one, perhaps you need a vanilla Desktop for freelance work, or whatever.

It’s not too hard.

Find mail.app in the Applications folder, highlight it and open up its Inspector pane (⌘-I).

Then follow the first two steps in the first post to unlock and change the permissions. Then all you need to do is highlight the image in the top lefthand corner, and press the Delete key. The image reverts to the previous one.

Remember again to change the permissions back at the end.

Now it’s as if you never made the change:

Dock Icon Default

[John in the comments points out how an earlier version of this post used a sledgehammer to crack a walnut. Thanks!]

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Roll your own Mail Stamp icon

Tuesday, June 23rd, 2009

Grumpybuzzard 120x 120Rolling your own Mail stamp icon is fun. Hawk Wings has covered it before. But now there is a much better Photoshop template that makes the whole process even easier.

The template was created by chekkz and is hosted on her DeviantART page where you can download it.

Then it’s simple as shooting fish in a barrel.

  1. Open the PSD file in Photoshop.
  2. Everything can be edited, including the text around the postmark. To edit the text, select the text layer in the Inspector, select the text tool on the left, and place the cursor in the existing text. Edit away. The default icon carries the text” Hello from Cupertino CA”.
  3. Images in Mail Stamp icons are rotated 10 degrees counterclockwise (if you are wondering). The rotated image is 368 x 412 pixels in size.
  4. When you have edited the text and dropped in your image, save it off as a PNG file.
  5. Then you need one of the many free utilities that convert PNG files into ICNS format. I use img2icns by Shiny Frog. Drop the PNG file into its interface.
  6. You’re done.

The possibilities are endless. You can make something scary that will grab your attention first thing in the morning:

Mail psd Borka

Something sleek and professional might be what you need, a reminder of who is paying you to deal with all these emails:

Mail psd Trinity

Or something altogether more soft and cuddly like, say, a snow leopard:

Mail psd Snow Leopard

Replacing the default icon is easy. Just follow the steps in a previous Hawk Wings post.

Then you have a nice icon in the Dock which is all yours:

Dock Mail Icon

Of course, if you can’t be bothered, you can always pick one from the 508+ icons I’ve collected on the Hawk Wings Mail stamp icons page which is about to expand further when I add the ones that have appeared in the last year.

If your creations are top notch, drop me an email and I’ll put them up on Hawk Wings for everyone to use and enjoy.

Hmmm…. Maybe we should have a competition, and try to get celebrity judges like Merlin Mann, John Gruber and that crowd. Now the blogging cogs are turning again!

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Battery Life: The dilemma of a 3G iPhone owner

Monday, July 14th, 2008

IphonebatteryA short and glorious life, or a long and dull one?

Owners of the new 3G iPhone face the same dilemma put to the Greek hero Achilles by the gods of Olympus. In the end, he chose glory. But iPhone users might take a different view.

The new phone has a more power-hungry chipset. Walt Mossberg is not the only one who has found “the battery indicator on the new 3G model slipping below 20% by early afternoon or midafternoon on some days, and it entirely ran out of juice on one day”.

I take and make much fewer calls than he does, and I notice it too.

Apple has published a page of tips to help users manage this Achilles’ heel.

Much of the advice is common sense: reduce the brightness of the screen, minimise or turn off the phone’s “push” features, turn off Wi-Fi and Bluetooth if you don’t need them, don’t play games on it, and so on.

But three of the suggestions were news to me.

First, you can turn off 3G and still receive calls and data via GPRS and EDGE. Makes sense, but it never occurred to me. You will find the option in the Network section of General Preferences.

Secondly, “applying an equalizer setting to song playback on your iPhone can decrease battery life.” You can switch that off, or set it to “flat” in the phone’s iPod settings.

Lastly, Location Services chews a lot of power. Switching it on only when you need it will prolong the life of your battery.

Finally, it surprised me with its advice on cycling the battery:

For proper maintenance of a lithium-based battery, it’s important to keep the electrons in it moving occasionally. Be sure to go through at least one charge cycle per month (charging the battery to 100% and then completely running it down).

I have always thought—following someone’s sage advice when I was a gullible new Switcher—that it was important never to let the battery level fall too low. Now I know.

Luckily, just like Achilles my iPhone thirsts for a short and glorious life, so there will be no problem getting the battery charge down.

[Via InformationWeek ]

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