Rolling your own Mail stamp icon is fun. Hawk Wings has covered it before. But now there is a much better Photoshop template that makes the whole process even easier.

The template was created by chekkz and is hosted on her DeviantART page where you can download it.

Then it’s simple as shooting fish in a barrel.

1. Open the PSD file in Photoshop.
2. Everything can be edited, including the text around the postmark. To edit the text, select the text layer in the Inspector, select the text tool on the left, and place the cursor in the existing text. Edit away. The default icon carries the text” Hello from Cupertino CA”.
3. Images in Mail Stamp icons are rotated 10 degrees counterclockwise (if you are wondering). The rotated image is 368 x 412 pixels in size.
4. When you have edited the text and dropped in your image, save it off as a PNG file.
5. Then you need one of the many free utilities that convert PNG files into ICNS format. I use img2icns by Shiny Frog. Drop the PNG file into its interface.
6. You’re done.

The possibilities are endless. You can make something scary that will grab your attention first thing in the morning:

Something sleek and professional might be what you need, a reminder of who is paying you to deal with all these emails:

Or something altogether more soft and cuddly like, say, a snow leopard:

Replacing the default icon is easy. Just follow the steps in a previous Hawk Wings post.

Then you have a nice icon in the Dock which is all yours:

Of course, if you can’t be bothered, you can always pick one from the 508+ icons I’ve collected on the Hawk Wings Mail stamp icons page which is about to expand further when I add the ones that have appeared in the last year.

If your creations are top notch, drop me an email and I’ll put them up on Hawk Wings for everyone to use and enjoy.

Hmmm…. Maybe we should have a competition, and try to get celebrity judges like Merlin Mann, John Gruber and that crowd. Now the blogging cogs are turning again!mail.app, apple mail, icons, stamp icons, hacks, tips, photoshop, Borka Kegslayer

So, I’m thinking about starting Hawk Wings up again.

It’s been a while. I’ve missed it. I wonder, after all this time, if anyone else is still missing it too.

At first, I’ll be busy on the back end. While I’ve been gone WordPress has jumped from 2.5 to 2.8. There are 924 comments backed up in the moderation queue.

But I’ll quietly plug away and posts will soon be appearing again.

I”m looking forward to it.personal, hawkwings, hawk wings, sleeper arise

Is there a fast way in Mail.app for replying to frequent repetitive requests?

Hawk Wings reader Greg Bentz emails to ask:

I need to be able to save and email with information in it to be resent out repeatedly. I am in real estate and get the same questions over and over. I can do it outlook express but cannot figure out to do in Mail.

I know of two sensible ways to get this done fast and efficiently.

1. Use the MailTemplate plug-in

MailTemplate is a plug-in for Mail.app and Entourage that is designed to do this, and it does it well.

You can quickly access it from the Contextual menu in Mail.app.

It comes with a Template editor in which you can write your frequent replies. For example:

The fields enclosed with double carets (^^) are “smart fields”, that is, they pick up the information from the email to which you are replying.

So, when I get an email that needs one of these quick, repetitive replies, I just right-click on it, and select the right template from the Contextual menu:

And as if by magic, MailTemplate creates the reply:

One keystroke and the email is sent. All done. Productivity gurus like Merlin Mann of 43Folders swear by it.

MailTemplate is shareware (USD 14.95) and a demo is available from the developer’s web site

2. Use a text snippet manager like TextExpander

Snippet managers offer a different way to skin the same cat. There are loads of them around — here’s a list of some from MacUpdate. I prefer TextExpander (Shareware, USD 29.95—but see special offer for Hawk Wings readers in the comments) which, after Quicksilver, is the best thing in my time-saving toolbox.

Snippet Managers allow you to store text and images that you often use and to spit them out again with a few keystrokes. For example, if I type “hwnts” (Hawk Wings is Not Tech Support) into an email I am composing, I get the same text as the MailTempate reply.

Well, almost the same text. The downside here is that TextExpander doesn’t have smart fields. I need to reply to the message, type the person’s first name, and then type “hwnts” to get the same result.

But there are two upsides which make up for this. First, text snippets are available system-wide. If I want to use this boilerplate text in TextMate or in a Safari form or in some other app, it’s just the same few keystrokes away. MailTemplate isn’t. This is a bit plus for me.

Secondly, you will soon find that there are more things that frequent email replies that you want to store.

Typing “tss” produces my work signature with all the bells and whistles (and no mistakes) in Mail.app and anywhere else that I need it. All the HTML in this blog post, written in TextMate, was produced by the same time-saving, error-free text snippets.

I prefer Option 2 but either will do the job. mail.app, apple mail, templates, plugins, productivity, getting things done, text snippets, TextExpander, MailTemplate

MacWorld seems to be heaving with articles of interest to Mail.app users today.

Kelly Turner kicks things off with a confession about her bulging inbox, its 35,000 emails and the level of self-deception involved in telling herself that her system was working:

…I often lost track of messages that still needed to be dealt with. As new messages arrived and older ones disappeared from my screen, I seldom thought to scroll down to see what was still unread. And although I’d developed elaborate coping mechanisms (using colors and flags and searches to identify messages) simply having an ocean of e-mail in front of me made the process of answering and checking e-mail seem like a Herculean task.

This forms a nice segue to the first part of Joe Kissel’s three-part “email renovation” series. He begins with a series of tips on reducing the amount of traffic that comes into your inbox in the first place—dealing with spam, all those hilarious joke-a-minute emails that your friends and family insist on circulating, learning what belongs in Mail.app and what belongs in iChat and more.

Part Two is on “Meet your new filing system”. I’ll be amazed if it doesn’t mention Mail Act-on and MailTags , the two premier organisational plugins for Mail.app.

If you can’t wait for Joe’s next installment you can browse through past posts of mine (one, two, three) on getting things done with Mail Act-on and MailTags. Or read them now and see how much better Joe’s tips are when he posts them!

Joe also takes the chance to put up some links to articles he wrote in February 2007 on “clearing away the clutter” in your inbox. Anything by Joe is worth the time spent reading it. These are no exception.

Finally, Joe has written a piece on coming to grips with notes and to-dos in Leopard Mail. He offers some smart tips on moving your calenders and to-dos to an IMAP account. However, be sure to read the comments as well and see what problems people are having with getting iCal to behave.mail.app, apple mail, productivity, ical, getting things done, gtd, inbox zero, email, life balance

Hawk Wings reader Jesse Schooff emails to send in an updated Canada Mail stamp icon for Mail.app.

He writes:

After being teased one too many times about the “dated” 45-cent Canadian stamp, I’ve made an updated version. A bit of trivia: Canada Post’s current-run stamps have no defined value, so you can keep using them even if the price of postage goes up. Hopefully that will please the sticklers! It still bears the postmark from Markham, Ontario, Apple Canada’s HQ.

It’s a PNG file, which you can download from Hawk Wings. I had to run it through img2icns before it would do its thing.

I’ve added it to the Hawk Wings list of Alternative Mail Stamp Icons.

To round off this post, I’m trying to think of something witty to say about Mounties, beaver tails, lacrosse and the odd concentration of excellent Mac apps that come from Canada, but inspiration fails me.

If you are feeling patriotic, but not Canadian, check out this excellent collection of 30 national flag mail stamp icons on deviantART. mail.app, apple mail, mail stamp, icons, hacks, canada

A Japanese graphic artist has created 40 mail stamp icons, featuring various cute animals.

He provides icons for two different coloured icons of an apple, a cat, a chicken, a cow, an elephant, a golden retriever, a hawk, a horse, a monkey hearing no evil, another speaking no evil and one seeing no evil, a husky, a ladybird, a poodle, a rabbit, the weirdest looking sheep I have ever seen, a snail, a snake and a tiger.

The collection also contains two icons of a “black guy”. Here’s a taste of the overall style:

Changing Mail.app’s Dock icon is easy, and fun.

You can get the icons from his web site .

I’ve added them to the Hawk Wings Alternative Mail Stamps Icon list, which which now contains 507 mail stamp icons (assuming all the links still work).mail.app, apple mail, icons, dock icon, hack, tips, animals, cartoons, tiger, chicken, hawk, monkey, stamp icons

On Apple Discussions Martin Marconcini has discovered a way to bring Mail.app to a screaming halt in three easy steps.

Frustrated by Mail’s tendency to freeze when he dragged anything onto Mail’s Dock icon, he went back and painstakingly restored his Mail installation step-by-step until the glitch re-emerged.

Here’s what he discovered (you can test it for yourself):

One: Set Mail’s New message default in the Composing preference pane to plain text.

Two: Add a signature to your email account in the Signatures Preference pane. Make sure that you select it at the bottom of the signature pane to be added to every new message by default:

Three: Drag an image or anything else onto Mail’s Dock icon.

That’s a big, 100%-repeatable train wreck for me.

It seems like a common configuration; it’s not restricted to dragging ClarisWorks documents onto the Dock icon when the signature contains a particular accented Laotian character. How does such a thing not emerge in internal testing? Perhaps I am too romantic about internal testing.

Anyway, happily, I am in the clear. All my signatures are just a few keystrokes away in TextExpander.

But Martin suggests some workarounds for those plagued by these freezes:

a) Use Rich Text (not an option if you use Blackberry or need plain text)
b) Use Plain Text but remove the signatures (can be a Pain In the A** if you use different business accounts like me with odd disclaimers that are a “must”).
c) Roll back to Safari 3.0.* and either use it or use Camino/Opera/Firefox/Etc. Could be a problem if you rely on Safari stuff like Inquisitor, 1Password, etc.
d) Don’t drag attachments to the dock icon…

On 8 April Apple acknowledged this as “a known issue, which is currently being investigated by engineering”. mail.app, apple mail, rich text, webkit?, plain text, dock, attachments, bug, signatures