Archive for the ‘Address Book’ Category

A feast of interesting macOSXHints Tips

Thursday, November 15th, 2007

MacosxhintslogoIn the past few days, my macOSXHints RSS feed has churned out an astonished number of interesting tips for iCal, Address Book and Mail.app.

Not all of them are equally useful or productivity-boosting, but all of them are interesting, if only because there are sometimes better ways to get these things done.

1. Use Quickview for Mail.app attachments

QuickviewinmailappOne tip explains that highlighting an attachment in a Mail message and pressing the spacebar opens Quickview.

Not much more useful than using the Quickview button next to the “Save” button under the headers perhaps, but in the comments, another poster points out that pressing ⌘-Y when viewing a message opens all the message’s attachments in a single Quickview window, with arrows to move from one to the next.

2. Adding notes and to-dos to individual emails

Another post details a way to add notes to an individual email using Leopard Mail’s to-do feature. This is a “hack” for Leopard Mail’s inability to attach notes to individual emails.

I hardly need to tell regular Hawk Wings readers that there is a more excellent way .

3. Apply filters to Address Book contact pictures

Address BookpicturefiltersThis was news to me. If you click the “swirly cube” button next to the camera button in Address Book’s contact image editor, you are rewarded with 35 different filters that you can apply to the picture.

In effect, this brings Photobooth (my kids’ favourite Mac app) to all your Address Book contacts. There is a lot of fun to be had here, especially with the photos of contacts that you don’t much care for.

4. Use Drag ‘n’ Drop to replace icons in an item’s Inspector pane

From time to time I like to chance the icon of my Mail.app. After all there are more than 450 options and changing the icon under Tiger was easy.

AustralianflagiconNow it is even easier. A macOSXHints tip explains how to change an icon not by opening two Inspectors and cutting and pasting between the icon field in each, but simply by dragging and dropping an icon into the icon field of the target app’s Inspector. That’s much quicker.

5. Unlearn words you learnt by mistake

Mac OS X’s spell checker is a wonderful thing, surpassed only by Spell Checker X, now in the process of private Leopard-friendly beta testing and soon to reappear.

But is is possible to learn a word too quickly, a tipster on macOSXHints points out , adding a misspelt word to your dictionary which the spell checker will never again pick up. Now unlearning it is as simple as right-clicking (or “Command-clicking” in the old language) on the offending word and selecting “Unlearn Spelling” from the contextual menu.

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Coverflow for People: A good idea

Thursday, November 8th, 2007

Iphone CoverflowIn a post on his web site , Chris Messina wonders why Apple doesn’t extend its Coverflow technology as a way of “browsing people”.

Formerly a member of the development team for Flock (”The Social Browser”), he once toyed with idea himself.

He has mocked up a vision of how this might look in Address Book:

Chrismessinascoverflowidea
Image shamefacedly nicked without any kind of permission from Chris’ post

The possibilities, he suggests, are enormous:

Imagine this kind of view showing up in Mail.app, Adium, iChat… where your friends, family and the rest get to update their own user pictures on a whim, and set their status and contact preferences in a way that visually makes sense.

This is a terrific idea. One of the best things about Mail is its human face.

iFaces notificationPulling the photos from contacts in Address Book and displaying them in their emails makes my day more personal. It humanises the time I spend emailing and reminds me that I am really dealing with the people behind the emails, not just with text. In fact, this was one of the reasons why I switched from PCs to Macs a few years ago.

For the same reason, I really like the iFaces notification utility, which still worked under Tiger but sadly may not work anymore. It sat on the Desktop and displayed the faces of people who had written newly arrived and unread emails (see screenshot on the right).

It’s another small way to give email a human face.

Of course, Chris is talking about something far more adventurous than that. I’m only imagining how good it would to have that contact information to hand in the results of a “Spotlight: Xxxx Xxxx” search from the Contextual Menu in Mail.app. Chris’ vision is more informed and his horizon wider.

UPDATE: As Aaron Harnly points out in the comments, you can get a rough and ready experience of what this might be like, by browsing your ~/Library/Application Support/Address Book/Metadata folder with Coverflow in Finder:

AddressBookMetadata.jpg

You can even use it to play the “face recognition game” Aaron describes. Hours of fun

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Two Tips for Leopard’s Address Book

Thursday, November 1st, 2007

AddressbookA quick fix for the fields taken out of Leopard’s Address Book template and an even quicker way to get information out of an email into an Address Book card.

Restore Address Book’s missing fields

It’s always the little things that rankle the most, isn’t it? Here is the new Address Book in Leopard, with nice new features like built-in Google Maps searches and whatnot.

But I find myself more distressed by the disappearance of the Job Title and URL fields from Address Book’s default card template. In Tiger they were there; now they are gone. Why?

Luckily you don’t need to be a hardcore Terminal-head to get them back. Open up Address Book’s Preferences and select the Template pane. See how they have gone?

Select the Add Field dialog box:

Add Field

Then select Job Title so that it is ticked (and why not the URL field while you are there?):

Pick Fields

Then enjoy carefully distinguishing again within a company between the people whom you need to respect and everyone else:

Added Field

Quickly add information to a contact

macOSXHints is running a tip on using the new “data detector” in Mail to quickly create iCal events and to-dos. It points out that hovering the mouse over a name or details of an event produces a drop box with the option to add it to Address Book or iCal.

But there is something even smarter lurking here. If you block all a contact’s information before you hover over the name (for example), the data detector pastes all the information into the new contact’s notes field:

AddressBookQuickAdd.jpg

Now I have the information I need about Greg Welch’s (developer of the MailRecent and MailFollowUp plugins — soon to be Leopard-ready) in the notes, where I can quickly drag it into the appropriate fields. I can even record his Job Title now that I have added the field to my template!

This way you get the lot in one hit, and don’t need to switch backwards and forwards between Mail and Address Book cutting and pasting.

This is particularly useful for people with non-US friends. The data detector doesn’t always do a good job of picking up address and phone numbers formatted for other countries.

Test how smart the data detector is for yourself. It highlights the fields it has added in green. Compare this with the information now in the notes field to see what kind of job it makes of the challenge.

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Mailboxer 5.0: Smart mailboxes for everyone

Thursday, April 26th, 2007

Mailboxer 5 IconSven-S. Porst has updated his Mailboxer utility, which quickly creates smart mailboxes in Mail.app to match all the emails to and from contacts in your Address Book.

It now comes with options to create smart mailboxes for a particular Address Book Group or for all your contacts, French and German localisations and the ability to enter a customised name for the top-level smart mailbox created in the process.

So, now when I fire it up, I get a dialog that lets me select the Group and name of the smart mailbox:

Mailboxer 5 Dialog

Because I usually need to find all the emails from only a few of my contacts, I selected my “Favourites” Address Book Group.

Mailboxer 5 ResultNow, I have “persistent” searches for my boss, work colleagues, wife and buddies just a click away.

I know mutt users who have a gazillion physical mail folders, one for each contact, and who file emails religiously (and laboriously, I imagine) away into the appropriate folders.

With Mailboxer they can kiss their folders good-bye, dump everything into one big archive and let the smart mailboxes sort them out.

The app’s Preferences provide further options for sorting the contents of the smart mailboxes:

Mailboxer 5 Prefs

Mailboxer now also joins the tribe of apps with an auto-update feature.

Of course, if you tire of being so organised, you can just delete the top-level smart mailboxes and you’re back to normal.

It is donation-ware and available from the developer’s web site .

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Correo 0.2: Camino-flavoured email client advances

Thursday, April 12th, 2007

CorreoFour months ago, Nick Kreeger announced the first release of Correo, a new open source email client for Mac — “Mac essence, Gecko powered” — that “blends technology from two popular Mozilla projects, Camino and Thunderbird, to create a polished native Macintosh application”.

The second public beta has just been released. Correo 0.2 adds several nice new features: Keychain support, Address Book integration, the ability to open messages in a separate window, attachment support, better message list support for IMAP accounts and a collapsable message header and attachment view.

Although Nick readily admits it is a work in progress, the interface already shows Camino’s good looks:

Correo 02

Address Book integration is the big leap forward for usability:

Correo 02 Addressbook

Also nice is the “auto-complete feature” in the To: and Cc: fields:

Correo 02 Autocomplete

Underneath the polished exterior, it’s all Thunderbird. The account manager and new account dialogs will be instantly familiar to Thunderbird users.

And the rendering is all Gecko too, as the following ironic screenshot of the new “single window” mode illustrates:

Correo 02 Singlewindow

Nick hopes to implement features as the app’s development unfolds, including, plugin capability (to allow development of extensions such as PDA synchronization) and a tabbed window interface.

You can download Correo 0.2 from Nick’s web site and keep up-to-date with new builds through his blog .

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Two steps forward, one step back: A switcher’s tale

Wednesday, April 4th, 2007

DancestepsMatthew Bookspan (ex-Microsoft?) has written an interesting account of his experience as a switcher for the web site Apple Matters.

Switching back to Macs, he began with high hopes:

I initially tried absorbing every key Mac app to “live the life” of a Mac user. What I found was quite interesting: very task-focused applications designed to do simple things and get them done quickly. These applications include Mail.app, iCal, Address Book, Safari, and more.

But things soon turned sour for him. Address Book and iCal “drove him batty”:

Address Book has too many limitations for the amount of fields you can use and customize. The Address Book Smart Groups are hard to configure unless you have exacting details. For example, it is annoying to create a “Family” smart group when many family members have different last names. Also, the Smart Groups do not work like Smart Playlists in iTunes as they don’t auto-fill the entry field as you type; this requires that you remember the exact spelling of everyone’s name (which renders the feature relatively useless to me). With iCal, I find that it is too limited in defining and updating meeting requests. It seems non-intuitive to define meeting requests in iCal and not in Mail.app. Lastly, the iCal UI is just unattractive, which is surprising given that Apple makes the product.

As a result, he is now using Entourage, which seems more natural to him given his Windows habit of using “monlithic apps” like Outlook. (He tried integration with Daylite, but doesn’t mention if he tried the other “Outlook-like” all-in-one plugins for Mail, iCal and Address Book — CRM4Mac and OD4Contact – now Contactizer Pro).

What I found interesting about this was the realisation that software really plays second fiddle to more ingrained work habits. And old habits die hard. You can hop from one productivity tool or workflow methodology to another, but in the end the resources in your head are more significant for your productivity than the resources on your computer.

This must drive productivity software designers mad.

It makes me think from time to time of going “Back to paper”, in order to fine-tune the resources in my head. I would miss all the whizz-bang “very task-focused applications” and plugins that I have grown to love as ends in themselves rather than as tools to achieve other ends, but that’s the whole point.

Enough editorialising from me.

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Two smart tricks with Mail’s address fields

Tuesday, April 3rd, 2007

AddresstokensA poster on macOSXHints points out a smart use for the “tokenised” email addresses that Mail.app places in its To: and Cc: fields.

Coincidently, I stumbled across another unexpected use for this at work today.

The macOSXHints poster explains how to quickly enter email addresses in to a web form by first entering the name into a new Mail.app message. Mail auto-completes the names, providing those nice aqua tokens.

These can be be selected and dragged over to the web form, where they transform into a comma-separated list of email addresses. Clever.

But there’s more. Today at work I had to suggest the creation of a new internal mailing list. Rather than type all the email addresses out, I tried the same trick.

I entered the names in the To: field of the message, let Mail auto-complete them, then selected them all and dragged them into the body of the email. Voila! — a nice, comma-separated list of email addresses appeared:

Draggingtokens

This is not a high-use tip. I’ve been using a Mac for four years now, and this is the first time I was moved to try it. Still, it’s nice to know that it is there, waiting for me to discover all over again when I need to do this in 2011.

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