MailFX is a new notification utility for Mail.app that displays a Quartz Composer animated graphic on the Desktop when new mail arrives.

This is the sort of thing that will please people looking for a notification utility between the complete pop-up MailAppetizer offers and the minimal approach of menubar utilities like MailUnreadStatusBar.

It installs itself as a classic bundle in your Mail Directory, with its own preference Pane in Mail.app’s Preferences:

Here you can select which of the included graphics you want it to display, how long it should display and how transparently. It can also play a sound when the notification is shown (Nostalgic readers should check out the Eudora new mail sound in the dropdown box).

You can also opt to reveal Mail.app when you click on the notification.

The plugin crates a rule that controls which emails will trigger a notification. By default it is set to trigger for all new mail:

Obviously, tweaking the rule can reduce this and make the alerts more useful (for example, set the rule to trigger only on emails from your work account and not emails from your blog, or only from your boss, or whatever).

In addition, it claims to restore the ability to hide Mail.app on start-up, a feature broken in Leopard (and Tiger too, IIRC).

MailFX is freeware and only works with Leopard Mail. It’s available from the developer’s web site

Excursus: An Ethical Blogging Dilemma

Every now and then an app or plugin comes along that sharpens the difference between being a journalist and a blogger. The bouncy, bouncy notification madness of NotifX was just such an app. This one is another.

When you are a journalist, you just write what your editor tells you to, and don’t ask (too many) questions. And then you get a paycheck in the mail.

When you’re a blogger, it’s more complicated (for one thing, there are no paychecks).

On the one hand, you want to be comprehensive. That’s the point of the blog. On the other hand, there’s the question of good taste. The blog is “mine” in a way that the IT articles I once wrote are not. To be honest, this utility offends my aesthetic sensibilities. I would rather cut my heart out with a teaspoon than use it.

To post or not to post?

I resolve this dilemma as follows: Smack myself on the back of the head for being a snob, and post. notification, mail.app, apple mail, quartz composer, animation, anti-productivity applications, notifX, plugins, a question of good taste

Matt Hovey, the developer of an amazing email format conversion application called Emailchemy has written a nice piece explaining why was driven to create the app.

Hawk Wings has covered Emailchemy before.

It can convert emails and mailboxes from an astonishing number of email clients (AOL for Windows, Claris Emailer, CompuServe Classic for Macintosh, CompuServe 2000 for Windows, Entourage (Database, .rge Archives and cache files), Eudora, Mail.app, Mozilla, Mulberry, Musashi, Neoplanet, Netscape, Opera, Outlook for Windows, Outlook Express for Macintosh, Windows and UNIX/Solaris, PowerTalk/AOCE for Macintosh, QuickMail Pro for Macintosh and Windows, Thunderbird, Yahoo! Mail and any other UNIX-style or mbox-format mailbox—whew!) into “mbox” format, mail spool, or “UNIX-style” mailboxes, folders of individual email files (.txt or .eml files), comma-separated value files (.csv files), IMAPdir (Binc IMAP maildir) or Maildir++ (Courier IMAP maildir) format, or IMAP formats usable by Outlook, Outlook Express, Entourage, Mail.app, and Thunderbird.

Matt recounts how he moved from his beginnings in mail on UNIX (in 1990, when I was still fooling around on a PC with Waffle, Fidonet and UUCP email) through a dizzying sequence of email clients mandated by “corporate policy” at work and the march of software progress at home:

I went from using Eudora at work to using Apple’s PowerTalk, and from that to using WordPerfect Office (aka Groupwise), Microsoft Exchange, Lotus Notes, and finally Microsoft Outlook. Then, to further complicate matters, I went from using Eudora at home to using Apple’s PowerTalk, Claris Emailer, and Netscape Mail, back to Eudora again, and then finally Apple’s Mail.app that came with Mac OS X.

It’s all very nostalgic! No wonder he ended up with “years of archived email saved in files created by several different applications that no other application could read.”

That’s enough to convert anyone into an ardent disciple of open formats.

If you are in the same bind, Emailchemy (shareware — USD 29.50) may well be the tool for you. email, mbox, old emails, emailchemy, mail.app, apple mail. thinderbird, eudora, claris emailer, entourage, convertor, unix, the good old days

Ever felt that the red flag in Mail.app doesn’t offer you enough flexibility?

Flagit! is a plug-in that offers Mail.app users customisable flags of as many different colours as you like, as well as question and exclamation marks.

It is packaged as a plug-in for SIMBL , an Input Manager that allows application-specific hacks for Cocoa apps (like Mail.app).

It is not heavy on documentation. Pay close attention to the installer screen, because it offers you all the information you will get on how to use its new features:

Once installed, you can access its features through the “Mark” option in the contextual menu. Highlight the email you want to flag, Control-click (or right-click) on the email and choose the flag you want:

The Customize option opens a preference pane with room to edit the default flags and create as many new ones as you need:

It also provides the option to colourise the text of the email that you have flagged. Combined with the option to colourise the backgrounds of emails (which I do through Mail Act-on — Leopard users this way ), it can produce a riot of colour in your inbox.

If I wasn’t very happy about marking emails done or needing attention or waiting for a response with the keywords feature of MailTags , I could imagine using this, and benefitting from the additional visual help of coloured flags.

Flagit! works with Tiger and Leopard and is shareware (USD 8). You can download a 15-day free demo from the developer’s web site .

UPDATE: Users report in the comments that Flagit! doesn’t play nicely with the WideMail plugin. The comments also contain some tips on uninstalling Flagit! mail.app, apple mail, flags, productivity, hacks, simbl, plugins

The marking is all done, the students are spread to the four winds for semester break, school holidays are upon us.

Thanne longen folk to goon on pilgrimages
And palmeres for to seken straunge strondes
To ferne halwes, kowthe in sondry londes;

(Then people long to go on pilgrimages
and pilgrims to seek strange shores
far-off shrines, known in sundry lands;)

In short, we are off to the beach house for the winter break, as Geoffrey Chaucer recommends.

Log fires, walks on the windy beach, books, Shiraz, S’mores, the complete boxed set of West Wing DVDs.

No broadband.

See you again in ten days or so. not mail.app, not apple mail, personal, beach, real life

Someone, who seems to have some personal knowledge of Snow Leopard, claims to have solved the mystery of Snow Leopard’s shrinking mail.app.

In a post that details the various myths doing the rounds on the shrinking apps—no PPC code (false!), smaller binaries (false!), missing language files (false!)—the writer spills the beans:

When you look in Mail.app you see that language files use up most of the disc space. Inside the language folder (e.g. “German.lproj”) are a lot of .nib files (the extension of Interface Builder). Inside normally are two files. One is a very small “keyedobjects.nib” and the other is very big “designable.nib” file… Now the “designable.nib” is gone. It seems like it had no reason other than to give hackers a chance to mess with the application’s UI design.

I guess he is referring to these two files which are inside each (c. 84) folder within every (18) lproj localisation folder, as in this example from the English.lproj GeneralPreferences.nib folder:

Perhaps this is as false an explanation as all the others.

Still, it has enough specifics, specifics that only someone with access to a build of Snow Leopard could know, to lend the story credence. mail.app, apple mail, snow leopard, interface, nib files, apple, mac osx

MacWorld seems to be heaving with articles of interest to Mail.app users today.

Kelly Turner kicks things off with a confession about her bulging inbox, its 35,000 emails and the level of self-deception involved in telling herself that her system was working:

…I often lost track of messages that still needed to be dealt with. As new messages arrived and older ones disappeared from my screen, I seldom thought to scroll down to see what was still unread. And although I’d developed elaborate coping mechanisms (using colors and flags and searches to identify messages) simply having an ocean of e-mail in front of me made the process of answering and checking e-mail seem like a Herculean task.

This forms a nice segue to the first part of Joe Kissel’s three-part “email renovation” series. He begins with a series of tips on reducing the amount of traffic that comes into your inbox in the first place—dealing with spam, all those hilarious joke-a-minute emails that your friends and family insist on circulating, learning what belongs in Mail.app and what belongs in iChat and more.

Part Two is on “Meet your new filing system”. I’ll be amazed if it doesn’t mention Mail Act-on and MailTags , the two premier organisational plugins for Mail.app.

If you can’t wait for Joe’s next installment you can browse through past posts of mine (one, two, three) on getting things done with Mail Act-on and MailTags. Or read them now and see how much better Joe’s tips are when he posts them!

Joe also takes the chance to put up some links to articles he wrote in February 2007 on “clearing away the clutter” in your inbox. Anything by Joe is worth the time spent reading it. These are no exception.

Finally, Joe has written a piece on coming to grips with notes and to-dos in Leopard Mail. He offers some smart tips on moving your calenders and to-dos to an IMAP account. However, be sure to read the comments as well and see what problems people are having with getting iCal to behave.mail.app, apple mail, productivity, ical, getting things done, gtd, inbox zero, email, life balance

UPDATE: A post today claims to explain it all.

According to a post on AppleInsider , the apps in Snow Leopard are going to be dramatically smaller and more efficient.

This weight-loss regime is prompted by the need to slim Mac OS X down for the growing number of mobile devices, so RoughlyDrafted (the source of the AppleInsider report) suggests.

As the graphic below demonstrates, the new apps are significantly smaller; Mail.app alone loses 196MB, over 68% of its current size:

Who would have thought that Mail.app had so much weight to lose?

According to AppleInsider some of the efficiency comes from a greater centralisation of resources in Snow Leopard:

Among the technologies believed to be aiding the downsizing are Resolution Independence, which substitutes bitmapped raster graphics with smaller vector graphics files, and Localization, which extracts the plethora of localized language files from each individual application and instills them into a centralized container accessible to each application.

Mail.app users can also look forward to more complete text handling features like auto word correction, smart dash insertion and more. mail.app, apple mail, snow leopard, leopard mail, apple, localization, resolution indendence