Comments on: Got some things done in Apple Mail, Part I

By: Macworld’s Massive Mail.app Mélange | Hawk Wings

Macworld’s Massive Mail.app Mélange | Hawk Wings — Wed, 25 Jun 2008 10:04:01 +0000

[...] can’t wait for Joe’s next installment you can browse through past posts of mine (one, two, three) on getting things done with Mail Act-on and MailTags. Or read them now and see how [...]

By: Gil Friend

Gil Friend — Mon, 14 Apr 2008 04:35:34 +0000

You didn’t say how you get messages dropped into the right Smart Folder.
Do you use Mail Actions?

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By: Tim Hogan

Tim Hogan — Thu, 29 Mar 2007 23:35:05 +0000

Getting started with all of this and my pea-soup brain is starting to get it. Any chance of screenshotting exatly how your rules and smart mailboxes are set up?

-tim

By: Tim Gaden

Tim Gaden — Fri, 19 Jan 2007 22:42:30 +0000

David, I find that Mail.app is perfect for Getting Things done. I hope you find the same.

Smart mailboxes don’t really exist, that is to say, you can’t move an email into one. They are more like saved, living searches. Emails turn up in them because they match the criteria that you specify for the smart mailbox.

For example, you could create one to match every email with an “@Action” MailTags keyword. The rule you need you add the “@Action” keyword to an email. That email then automatically turns up in the smart mailbox. Does that explanation make sense?

To keep a clean inbox, or “bucket” as many GTDers like to say, I store my messages in an Archive folder. With Spotlight-enabled searches I don’t think it really matters. It’s just a cleanliness is next to “having got it all done” state of mind for me.

By: David Saunders

David Saunders — Fri, 19 Jan 2007 21:17:30 +0000

certainly looks as if GTD can work effectively on Mail just testing it out … hope to move across from gmail, where it works very well… couple of questions though, please remember I am a luddite!

Firstly When I set up Smart Mailbox Folders.. they are not recognised by preferences, so setting up rules is impossible.. very strange.

Secondly, I assume you archive by leaving all mail in the inbox?

… I realise this is a (very) old thread… but timely for me :-) thanks.

By: i’m a richardson daht cahm » Blog Archive » Apple Mail Essentials

Wed, 11 Oct 2006 21:01:07 +0000

[...] And here’s an article for using the GTD (Getting Things Done) menthodology with Apple Mail. I personally use the Apple Mail Tickler in my productivity life. [...]

By: Darn Teuton! » GTD and Thunderbird

Darn Teuton! » GTD and Thunderbird — Thu, 19 Jan 2006 18:19:09 +0000

[...] I am new to the “Getting Things Done” craze (New Year’s resolution…), but I thought explaining my Thunderbird setup in the context of GTD would make a lot of sense. If you have no idea what I am talking about, you should check out this great introduction on 43Folders. My mail.app setup was very similar to the one outlined on Hawk Wings. So for me the question was: does Thunderbird allow for a similar setup? [...]

By: Hawk Wings » Blog Archive » Transfer Mail.app emails to your kGTD Inbox

Sun, 08 Jan 2006 13:40:02 +0000

[...] I think kGTD is excellent. I have blogged about using it and Mail.app to get organised and get things done here and here. Technorati Tags: kGTD, AppleScript, rule, OmniOutliner Pro that implements the “Getting Things Done” (, GTD, Mail.app [...]

By: Hawk Wings » Blog Archive » Two Top Fives: Hawk Wings 2005 in review

Hawk Wings » Blog Archive » Two Top Fives: Hawk Wings 2005 in review — Fri, 30 Dec 2005 16:01:30 +0000

[...] Got some things done in Apple Mail, Part I and Part II. Blogging is often about being a magpie, picking shiny things out of the never-ending piles of other people’s posts. [...]