Comments on: Getting Things Done in Apple Mail

By: John

John — Thu, 17 Jul 2008 15:56:39 +0000

You know, the efficiency of Mailtags and Mail-Acton’s coloring and auto-labelign is so potent that I hope apple catches on and upgrades mail.app to include those features by default in the next big upgrade of mail.app!

By: Macworld’s Massive Mail.app Mélange | Hawk Wings

Macworld’s Massive Mail.app Mélange | Hawk Wings — Wed, 25 Jun 2008 10:05:32 +0000

[...] you can’t wait for Joe’s next installment you can browse through past posts of mine (one, two, three) on getting things done with Mail Act-on and MailTags. Or read them now and see how [...]

By: Schulte

Schulte — Fri, 21 Mar 2008 17:53:44 +0000

I’m kicking the MailTags tires and I just ran into the same thing. The way to get matching colors is to use that magnifying glass (found in the Colors window), hover over the color in the Rules area and click on that color. The selected color will be transferred to the Colors window — from there, drag the newly identified color down to one of the little boxes found at the bottom of the Colors window. Do that process for each of the colors you want to use and then head over to the MailTags area, call up the project you want to set the matching color to and look in the Colors window’s row of boxes. You should see your colors from earlier — I’m sure you can handle the rest.

By: Eric Nentrup

Eric Nentrup — Sun, 29 Apr 2007 06:59:32 +0000

Maybe I just need sleep, but I’m having a slight disconnect with the instructions here:

>Then, I created six rules in Mail Act-on, setting the background colour for each email to a particular colour and labelling it with the appropriate MailTags project. I set them to the numbers 1-6, so that Control-1 (and so on) are quick and memorable shortcuts.

I’ve setup rules for Mail Act-on to give me 6 colour choices. But I can NOT figure out how to do “Control+1-6″ shortcut assignments to match that colour with the appropriate Smart Mailbox.

Am I missing something?

By: Hawk Wings » Blog Archive » Getting started with Hawk Wings

Hawk Wings » Blog Archive » Getting started with Hawk Wings — Sun, 19 Nov 2006 23:09:26 +0000

[...] Getting Things Done in Apple Mail [...]

By: Grazr Blog » Blog Archive » Grazing Apples

Grazr Blog » Blog Archive » Grazing Apples — Tue, 08 Aug 2006 16:42:49 +0000

[...] The last tip was from Hawk Wings, a blog for tips on using Apple’s Mail program. The article is about using Apple’s Mail.app as a system to recreate a particular type of workflow from David Allen’s book “Getting things Done”. [...]

By: Tim

Tim — Fri, 05 May 2006 22:23:02 +0000

I guess that the proper way to use them is the way that works for you and makes you more productive.

Myself, I use the Project category as a “top level” marker, sorting the mail that belongs to particular spheres of activity at work, mail from the family, mail relating to freelancing projects, and so on.

The keywords I use for further sorting within the project categories. So, for example, my GTD actions - @Action, @Waiting, @Defer - are keywords. When paired with Smart Folders that match - say - @Action, they show me a list of the things that need to be done across all the different projects.

This system works well for me, but might not be the only way.

By: bugsi

bugsi — Fri, 05 May 2006 09:28:45 +0000

What is the difference between a Mail Tag which appears to be in the form of keywords and a Mail Project which is a dropdown menu.

Is there a proper way to use both ?

By: Apple Corps Member Site » Blog Archive » Getting Things Done in Apple Mail

Sun, 05 Mar 2006 16:53:23 +0000

[...] [Read On…] [...]

By: The Secret Life of Kat » Blog Archive » Take Charge of Your Email Inbox

Mon, 27 Feb 2006 19:29:09 +0000

[...] The best thing I found on the site, though, was his article on implementing a GTD system in Mail. I can’t say I really know much about GTD other than what I’ve read over at 43Folders, but what I’ve learned has been very helpful in helping me be more productive and get a better handle on all the stuff I’m juggling. [...]